Bangladesh Institute of Human Resource Management

University of Chittagong

Notre Dame College

Mohammadpur Govt. Boys High School, Dhaka

Admin Coordinator

 General Administrative Support Services
 Process incoming and outgoing official documents/letters/contracts of program units and HOO;
 Draft official correspondence, memoranda and non‐substantive reports;
 Record staff meeting minutes, prepare, circulate maintain documentation;
 Maintenance of general filing of all official documents ensuring safekeeping of confidential materials.
 Arrange visit VISA & A3 Visa (Expatriate Visa) by liaison with respective embassy.
 Process visa & ticketing for, Visa, Air Ticket booking, domestic & international hotel reservation.
 Request for cash advance for visa fees & office expenses over (MIS)IBM Lotus, monitor leave management & prepare incident reports using (MIS)IBM Lotus.
 Deal with NSI (National Security Intelligence) & SB (Special Branch) of Dhaka Metro Peloton Police for security clearance for foreign expatriates, proximity ID card & business preparation and implementation & prepare necessary documents for processing bill, take the approval from concerned managers & submit to the finance department.
 Contacts with Government officials at the Ministry of Commerce (MoCA),Department of Immigration, Ministry of Home Affairs (MoHA) as well as Embassies and High Commissions. Interprets visa regulations, Immigration Act, Immunities and Privileges Act, responsible for processing of Immigration Entry/Re-entry permits, exemptions, special passes, dependent, pupils and visitor passes and their extensions, Interprets reviews and provides assistance on Protocol and Immigration statutes on Immunities and privileges, Host Government Agreements and coordinates high level Missions with the Ministry of Foreign Affairs.

World Vision

 Main contact for all Immigration issues including working with Immigration Department to ensure company is in compliance with all transactions, records and documents.
 Preparing document for A2/A3/ N visa via NGOAB.
 Establish and maintain company records, compile reports and distribute reports as applicable.
 Back-up support to other HR Shared Service team members or other duties as assigned
 Manages the human resources aspects of international employee placements to ensure smooth onboarding of expatriate recruitment and mobility
 Develops and implements policies and procedures for placing expatriates and international mobility (such as, Expat Hiring Plan Registration and extension, Work Permit registration and extension, Expat mobility Policy)
 Develops guideline and implement socialization plan regarding Expatriate Onboarding to ensure the wellbeing during their working period
 Oversees visa procurement, local tax, and Ensure adequate and accurate documentation of expatriate files, necessary ID cards, and completion of relevant forms.
 Coordinate with internal parties in related to housing, benefits, and relocation packages (if any).
 Acts as advisor to management, recruitment and expatriate administration team regarding projects, tasks, and operations e.g. permit process strategy, plan, and schedule
 Ensures that expatriate project milestones/goals are met and adhering to approved budgets.
 Collect all relevant documents for employment and visa processes
 Plan and organize briefings and book all travel to briefings and Introduction training
 Advise employees regarding health insurance claims and sick leave
 Plan and organize medical checks & vaccinations before departure and after return
 Assist to submit travel plan/request, hotel/ticket reservations, prepare travel orders, security clearances, airport access etc.;

BRAC

Deputy Manager, Expatriate Management

Plan and coordinate administrative procedures and systems and devise ways for an effective procedure.
 Recruit and train personnel and allocate responsibilities and office space.
 Provide requisition for ID card, business card for newly joined employees.
 Be the focal person for Pay role management & also monitor the payment procedure.
 Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
 Oversee the admin team & assign specific works to distinguish subordinates.
 Ensure the smooth and adequate flow of information within the factory to facilitate business operations.
 Manage schedules and deadlines.
 Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
 Asset Management.
 Arrange necessary document to claim fire insurance & deal with respective stake holders i.e. (Insurance Company, Insurance Surveyor, and Fire Brigade) for smoothing the process.
 Deal with inspector of trade & industry.
 Deal with inspector of industrial police.
 Renew the following licenses:
 Trade license
 Fire License
 Factory License
 Environment license

Fariha Spining Mills Ltd.

Assistant Manager Administration

Ensure inventory management maintaining properly by admin staff (including project office). Identify scope of works, review objectives, day to day monitoring, trouble shooting and supervision of admin and support staff and admin assistants. Periodical checking of Electric, WASA, Drainage facilities and ensure all connectivity are perfectly managed. Ensure proper logistic support to workshop/seminar/training etc. Act as a protocol and ensure security briefing to foreign visitors. Undertake other activities as per manager’s request and need of organization. Arrange for the repair and maintenance of office equipment. Communicate carpenter, plumber and electrician. Assist in cash purchase and quotation collection from different suppliers. Manage office stationeries and update register regularly. Arrange visit VISA & A3 Visa (Expatriate Visa) by liaison with respective embassy. Process visa & ticketing for, Visa, Air Ticket booking, domestic & international hotel reservation. Request for cash advance for visa fees & office expenses. Monitor leave management & prepare incident reports using. Deal with NSI (National Security Intelligence) & SB (Special Branch) of Dhaka Metro Peloton Police for security clearance for foreign expatriates. Proximity ID card & business preparation and implementation. Responsible for processing of Immigration Entry/Re-entry permits, exemptions, special passes, dependent, pupils and visitor passes and their extensions. Ensure what inventory the store has, when stock is running low and which items need to refilled. Maintaining the Fixed Assets Register, stocks register etc. Ensure that all office equipment is in working order at all times. Ensure proper liaison with the IT officer, other support service and other IT consultants when necessary to ensure management of the office computer network, PCs, website, software, anti-viral systems and peripherals.

Swisscontact-Katalyst

Senior Admin Officer

Undertake a range of  HR & administrative duties within the Corporate Service Team.Liaison with Board of Invest Authority & passport office for Business Visa (B-Visa), Private Investment Visa (PI Visa), Employment Visa (E-Visa), Tourist Visa (T-Visa).Liaison with BTRC authority for the Connectivity of Video Conference.Liaison with BTCL authority for corporate Domain registration.Liaison with City Corporation & local authorities for trade license & other documents. Coordinating & deploying Security guards.Arrange for installation of furniture, photocopier other office utilities. Provide supervision to professional, related program staff. Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences. Responsible for the procurement of supplies; maintenance of inventory records; including supervision of staff performing functions. Ensure appropriate tracking mechanism, filing of all project lifecycle effectively and Policy and Procedure Development.Prioritize work assignments and explains work to be performed on special projects.Process visa & ticketing for Thailand & Australia, Laos, UK, Srilanka, Malaysia, India, Nigeria, Italy, Thailand & Dubai & Provide protocol service, Visa, Air Ticket booking, Hotel reservation.Arrange for installation of telephones and other utilities.Disaster management.Office asset census report preparation.Vendor Management..Develop mechanisms for information management, sharing, and feedback.Take minute for the meetings as assigned by the Project Manager or his designated person. Enhances communication by ensuring clear understanding of management expectations about results.Specify the strategy and link it to the daily operations & simplify planning, monitoring at all levels.Corporate agreement with domestic airways, five star hotels,G4S and arranging travel for the higher management.Involving employees in the whole process of goal setting and increasing employee empowerment.

Double A (1991) Public Company Limited

Admin Officer

Coordination of long-range and annual planning in collaboration with the Admin Manager. Assist and support accounts department in financial operations, assist and support processing payroll records Supervise and provide guidance to team members regarding commitment of works assigned. actively communicate within team and with other departments in a cooperative and good will manner through all possible communication means. Take minute for the meetings as assigned by the Project Manager or his designated person. Participate in the organization's policy development, if necessary. Maintain the leave management system. Manage the filing, storage and security of documents. Respond to inquiries of co-workers. Manage the repair and maintenance of computer and office equipment. Maintain insurance coverage’s. Issue resident permits for every worker. Provide office orientation for new employees. Setup accommodation and entertainment arrangements for company visitors. Conduct performance reviews and make personnel decisions such as compensation and pro motions of administrative support staff in accordance with the corporate policy. Manage staff scheduling to include: standard work schedules, vacation requests/approval, overtime management and approval of expense reports. Co-ordinate HSE (Health Safety Equipment) training to new employees. Manage administrative function and establish internal administrative systems and control. Arrange for office security. Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary. Ensure security of office, staff, and physical assets belonging to the organisation. Facilitate IT needs of office, in conjunction with IT consultant. Establish systems to facilitate efficient vehicle use and proper maintenance.

Daewoo Engineering & Construction Co.,Ltd.

Admin Assistant

Maintain the leave management system. Manage the filing, storage and security of documents. Respond to inquiries of co-workers. Manage the repair and maintenance of computer and office equipment. Maintain insurance coverage’s. Issue resident permits for every worker. Provide office orientation for new employees. Setup accommodation and entertainment arrangements for company visitors. Conduct performance reviews and make personnel decisions such as compensation and pro motions of administrative support staff in accordance with the corporate policy. Manage staff scheduling to include: standard work schedules, vacation requests/approval, overtime management and approval of expense reports. Manage office stationeries and update register regularly. Arrange visit VISA & A3 Visa (Expatriate Visa) by liaison with respective embassy. Process visa & ticketing for, Visa, Air Ticket booking, domestic & international hotel reservation. Request for cash advance for visa fees & office expenses. Monitor leave management & prepare incident reports using. Deal with NSI (National Security Intelligence) & SB (Special Branch) of Dhaka Metro Peloton Police for security clearance for foreign expatriates. Proximity ID card & business preparation and implementation. Responsible for processing of Immigration Entry/Re-entry permits, exemptions, special passes, dependent, pupils and visitor passes and their extensions. Ensure what inventory the store has, when stock is running low and which items need to refilled. Maintaining the Fixed Assets Register, stocks register etc. Ensure that all office equipment is in working order at all times. Ensure proper liaison with the IT officer, other support service and other IT consultants when necessary to ensure management of the office computer network, PCs, website, software, anti-viral systems and peripherals.

Zaki Shamam