Executive Business Partner at Google

Google

Executive Business Partner

Oracle Corporation, Product Development President's Office                             (April ‘15 – Present)Executive Assistant to the Executive Office•	Manage the calendar and travel arrangements for the President which is frequently changing and foresee action items •	Supporting president of 30K+ team member organization at all events, speaking engagements,  and day to day projects and deadlines•	Prepare materials, decks and participants for all meetings in the president's office•	Plan all trips, domestic and international, maintain passport information•	Anticipate the needs of the President, and calibrate as needed for customer meetings, internal and external•	Multi-task and prioritize approvals, purchasing approvals and reconciliations, as well as reports for purchasing for all product development•	Communicate with HR, finance and operations to support the overall team for the organization •	Plan team building events for the President and his executives•	Initiate and develop team building and training with the administrative assistants within our organization •	Manage office space assignments for the HQ campus (over 6000 employees)•	Confidentiality and discretion in all matters within Oracle and with high level executives

Oracle

Executive Assistant to the Executive Office, Product Development President Office

Administrative Support for Corporate Event Marketing, May 2013-March 2015•	Anticipate the needs of the Executive and provide the highest level of proactive support. •	Continuously manage master calendar of flagship and regional events by LOB, Executive, Region, etc. •	Initiated Monthly communication plans with managing team to iterate goals, events key information through a newsletter using HTML•	Plan off-site events for internal meetings•	Manage office space assignments, remodels of space Administrative Support for WorldWide Alliances & Channels  and Embedded Sales                                                      Sept 2008 - May 2013•	Anticipate the needs of the Executive and provide the highest level of proactive support.  Anticipate ways in which time may be saved to support key goals and business priorities.•	Provide a high-level of administrative support by coordinating travel schedules, expense reports and correspondence with external customers and partners as well as internal executives at all levels.•	Manage office space assignments and train incoming administrative assistants.•	Plan off-site events for internal meetings along with as international customer meetings, dinners, etc. •	Plan, calendar and work with Communication team to execute events while handling the minute to minute movements of the executive leader.•	Manage extremely heavy international and domestic travel arrangements and itineraries while keeping passport renewals and visas updated.  •	Extensive interface with internal and external executives of companies, via email, phone and in person demonstrating the ability to handle confidential information and sensitive situations.•	Support team with Presentations, internal Systems, Outlook, and logistics.

Senior Administrative Assistant

Program & Technical Publications SpecialistResponsibilities:•	Communicating with courseware developers, curriculum managers, and schedulers in every phase of the development of a course until its completion and final approval for global distribution.  •	Uploading finalized and approved courseware to an assigned server as well as to the Xerox server for reproduction and distribution.•	Extensive use of MS PowerPoint, MS Word, MS Excel, Project, Visio and Adobe software.•	Expense reports and process purchase requisitions for events, consultants and trainers.•	Logistics, producing courseware deliverables, and administration throughout every phase of a project, as well as various special productions.•	Maintain course announcements, invitations, registration via email for classes with restricted participants; day-to-day communication with stakeholders and instructors of the course.

Kim Ibarra