University of Virginia

Fredericksburg Academy

· Plan and support over 90 events annually for families, alumni, applicants, students, and faculty and staff of independent K-12 school, consistently ranked in top 10 of California schools across rating guides
· Work in close partnership with a broad range of vendors, building and maintaining productive, trusting, and amiable professional relationships
· Contribute fundraising expertise on a small team charged with raising $375 million in capital campaign
· Plan and manage budget accounts, pay vendors, and keep detailed records of all aspects of event design and production
· Review and approve activities submitted to campus-wide facility management system
· Consult on faculty and staff led events, guiding and empowering colleagues with the event planning process
· Participate in the life of the campus, like volunteering to review senior theses, read to first graders, and act a part in mock trial, also taught cooking for summer school (paid)

Polytechnic School

Director of Events

· Hired by notable cookbook ghost writer during pandemic to test 83 Thai recipes in 5 weeks for celebrity home cook and notable ghost writer, measuring and timing every step as written
· Gave suggestions where appropriate to eliminate or offer alternatives to cooking steps, kitchen equipment, and cooking methods and retested as needed
· Ensured consistency between the order of listed ingredients and their appearance in the instructions
· Did light copy editing
· Received praise for meticulousness, independence, and enthusiasm

Pepper Teigen

Cookbook Recipe Tester

· Managed 22 regional alumni networks with 150 volunteer leaders for 200,000 UCLA alumni and parents
· Planned, wrote, and designed marketing campaigns for 30-40 events per month, including community service projects, athletic events, museum tours, tastings, lectures, mixers, plays, concerts, networking meetings, and admissions events
· Represented UCLA by being kind, helpful, and good natured, and handled difficult situations with humility and humor
· Staffed events, wrote contact reports, updated alumni records, archived guest lists, and responded to general inquiries

UCLA Alumni Association

Director, Regional Networks

As event manager:
· Planned 80-90 events annually for UCLA Chancellor and Associate of the Chancellor at official university residence, including centennial campaign dinners, recognition events, faculty-donor interaction dinners, large receptions, and business meals 
· Evaluated vendor practices, contracts, and services
· Prepared budgets, tracked event expenditures, and kept records of events and best practices

As executive assistant to the Associate of the Chancellor:
· Drafted correspondences, managed calendar, and coordinated briefings
· Planned large-scale restoration projects and supervised routine maintenance for historic home
· Provided clear and empowering direction to graduate student assistant, housekeeper, groundskeepers, catering staff, and other vendors
· Represented UCLA, the Chancellor, and his wife with consistent enthusiasm, tact, and respect for privacy, at work or home

UCLA

Residence Manager

· Served as assistant to a creative director and accounts executive, office receptionist
· Managed calendars, client database, and photo assets; copy-edited advertising; and sent clients deliverables
· Directed company calls, ordered catering, scheduled freelancers, recruited interns, and fulfilled opening/closing duties for the office

The Refinery Creative

Account Coordinator

· Secured appearance and location releases for fast-paced VH1 unscripted competition show
· Logged and transcribed footage, recognized by producers for speed and accuracy
· Managed financial and legal matters for Style network reality series, including new employee accounts, control of cash,  reconciliation of billing records, appearance releases, location agreements, and stock images and footage

Left Right

Rights and Clearances, Post Production Assistant

· Supported 22 domestic and 6 international UVaClubs for alumni, parents, and friends
· Recruited and trained volunteer club leaders
· Planned, hosted, underwrote, marketed, and/or managed guest lists for as many as 80 events annually in my central US and Asia regions
· Designed segmented e-mail campaigns by demographic, employing metrics to track ROA
· Wrote, edited, and/or designed UVaClub websites, magazine ads, and training manuals  
· Traveled approximately one-quarter of the year, representing the university with tact at all times
· Designed and implemented award-winning greeting, transportation, and move-in program for new international students
· Collaborated with colleagues in development, athletics, admissions, and marketing

University of Virginia Office of Engagement

Assistant Director of Regional Engagement - Central Region

· Directed incoming calls, maintained office appearance, and greeted visitors to well respected film society
· Staffed SXSW Film, Quentin Tarantino’s QT Fest, Texas Film Hall of Fame, and other special events
· Volunteered in under-served public schools, teaching students digital filmmaking

Austin Film Society

Intern

· Filmed casting videos in the homes of more than 400 Austin and Dallas 18 to 22 year olds for popular MTV reality dating show
· Recruited potential participants on college campuses and at bars and restaurants

MTV Room Raiders: Texas

Casting Associate

· Raised more than $11 thousand in advertising sales in half the time of previous years, and made the pitch that secured a $10k car sponsorship, for annual Screenwriters Conference and Film Festival

Austin Film Festival

Sales Coordinator

· Assisted with donor relations and ran silent poster auction during annual film festival
· Solicited four times more Community Sponsorships than prior year through visits and cold-calls
· Wrote press releases and designed print advertising and fliers for Virginia Film Society independent film series
· Returned as a volunteer in 2007 to oversee hospitality for VIP guests of the festival

Kate Malay