Ithaca College

Executive Assistant, Corporate Development and Business Operations at LinkedIn

LinkedIn

Executive Assistant to the Head of Business Operations

Executive Assistant to the Head of Corporate Development & Head of Business Operations

•	Immediate support to the CEO and executive team.
•	Assisting role includes heavy calendaring, domestic travel, and expense reports.
•	Liaison between studio and external business partners.
•	Provide comprehensive HR management, including employee on-boarding and terminations, benefits management, work visa petitions, and compliance.
•	Finance duties including AR/AP processing, forecasting, coordination with accountants, city and state tax assessments, and payroll processing.
•	Successful planning and execution of developer booth at Sony’s 2017 PSX event.
•	Plan logistics for company events, determine budget, and venue.
•	Worked with vendors and contractors for facilities, catering, and other needs.

MunkyFun

Executive Assistant / Office Manager

•	Immediate support to the VP of US operations and VP of US Sales.
•	Assisting role included heavy and complex calendaring, high volume domestic and international travel itineraries, credit card reconciliation, and expense processing.
•	Liaison between German headquarters and US office.
•	Performed new employee on-boarding for all US employees.
•	Successful planning and relocation of office to new space; handled all coordination between contractors, designers, and building management.
•	Responsible for ordering supplies, catering, etc. for office.

Searchmetrics

Executive Assistant / Office Manager (Contract) 

•	Managed schedules, oversaw daily office operations, and organized office functions. 
•	Provided administrative support to executive team such as coordinating meetings, client dinners, and travel.
•	HR function included managing the interview process, employee on-boarding and benefits enrollment, and preparation of work visa petitions.
•	Payroll support included expense reports and verification of timecards.
•	Performed AP duties including QuickBooks entry, maintaining vendor files, weekly reports, check runs, and mailings.

Office Manager (Contract)

•	Prepared materials for regional meetings, seminars, and learning events.
•	Sourced and secured venues for social events held throughout the Bay Area.
•	Assisted members with registrations, networking, and membership questions.
•	Administrative support for marketing and member services.

Northern California Human Resources Association

Program Assistant (Contract)

•	Assisting duties included calendar management, travel arrangements, various errands, and expense records.
•	Maintained and archived project materials and documents.
•	Handled bank deposits and coordinated with financial advisor on tax matters.

Various – Nelson Staffing

Executive Assistant (Contract)

•	Responsible for monitoring and tracking KPIs, cash management, ordering, and inventory accuracy.
•	Developed strong community relations to establish stores as key neighborhood businesses.
•	Ensured required logistics were in place for all in-store promotions and events.
•	Oversaw in-store implementation and certification for Ace Hardware’s customer service training program.

Ace Hardware Stores (2 Co-ops)

Store Manager

•	Immediate support to the Managing Director, IT Practice.
•	Personal assisting duties included calendar management, heavy travel, and expense reports.
•	Organized departmental meetings and ensured resulting actions from direct reports were completed in a timely manner.
•	Assisted the meetings department with Fortune 1000 member retreats including the development and production of retreat materials and research studies.

Corporate Executive Board

Executive Assistant

•	Immediate support to Chairman of UK parent company when stateside, as well as the US Account Director at all times.
•	Provided daily debrief to staff keeping team on track with client objectives.
•	Booked extensive domestic and international travel, heavy calendaring, and expense reports.
•	Provided logistical support for primary strategy account. Workshop coordination included agenda development, presentation support, and invoicing.  
•	Arranged for client dinners and outings.
•	Liaised with housing agents and household staff.

Netdecisions

•	Performed administrative duties for the Vice President of Business Development and three Directors.
•	Assisting role included calendaring, domestic travel, and expense reports.
•	Tracked KPIs, partner leads and action items.
•	Responsible for updating pipeline for weekly management meetings. 
•	Orchestrated logistics for in-house Business Development meetings by booking and preparing conference rooms, greeting and assisting attendees, providing materials, and arranging for catering and entertainment.

Jennifer Ward, PACE