John Jay College (CUNY)

Rutgers University

Chief of Staff at Capitalism - Create the Change

Capitalism - Create the Change

Chief of Staff

Create weekly state of the company report including metrics for sales, products, customer activity, podcasts and webinars
Manage contact for all internal and external customer relationships for The ONE Thing products and memberships
Schedule and organize live webinars as moderator, creating summaries and email blasts to community
Line up and research podcast interviewees coordinating follow up for cross promotion on their channels
Research and acquire podcast advertisers, negotiate contracts and manage payments
Create training website platform modules and completing executive summaries and checklists for members
Update company website with new trainings being offered, blog updates and landing pages
Manage all email lists creating automations, campaigns, segmentations and tagging
Organize and reconcile all payments for training and memberships as well as sales tax for Accountant
Organized inaugural live training event agenda and created curriculum for attendee workbooks 
Coordinate venue, catering and transportation for all attendees and vendors at  all live training events  
Create, organize and maintain all critical processes for company
Manage Instagram, Facebook and Twitter accounts daily

Rellek Publishing Partners, Ltd.

Executive Assistant

Managed and maintained NYC office including vendor and facilities management
Worked directly with IT Manager for office needs/upgrades/improvements
Handled all event planning for firm which included Holiday parties and overnight team building events
Managed company travel and reconciled corporate credit card, expense reports and car service reports 
Handled all accounts payable/receivables for private company using Quickbooks
Compiled weekly trading report as well as updated restricted list for firm
Prepared and processed external legal invoices for internal approvals and created summaries for AP to process
Reconciled legal bills, created and implemented new systems and processes

Prospect Capital Corporation

Office Manager

Responsible for effectively managing the business affairs of a Senior Executive and 3 Senior Directors
Manage and update complex calendars including the creation of detailed meetings, in-person & video conference calls and board meetings
Orchestrate extensive heavy domestic travel and prepare detailed itineraries including airline reservations, ground transportation, lodging as well as compile and submit expenses
Work with Community Affairs department in approving grants submitted for NY
Create new purchase orders as well as submit all invoices for team
Compile monthly pipeline reports which includes closed deals for 8 different groups
Update and create any files including Microsoft Excel, Word and PowerPoint
Handle all onboarding functions for group which includes setting up new hires with a work station, order business cards, blackberrys, corporate credit cards as well as train new employees on how to do expenses
Create confidential files and personnel records, as well as handle and coordinate corporate day of service
Handle all real estate which includes office move, reconfiguration of group as well as ordering new furniture for space
Implement new office procedures for team
Maintain office space as well as point person for office issues and order all supplies
Manage and train Administrative Assistant

Capital One

Office Manager Functions:
Managed building needs including scheduled all maintenance, annual inspections, finding and contracting vendors and approval of all building invoices as well as main contact for security issues during on and off hours
Opened new building including new utilities, insurance, alarm and maintained the building
Handled all Human Resource functions including hired new employees, orientation, benefits, payroll, maintained confidential files and personnel records, as well as organized all corporate outings, internal parties, and was responsible for corporate gift purchases
Responsible for creating new INC and LLC formations on city, state and federal levels
Executive Assistant Functions:
Provided both professional and personal support for 4 C-Level Executives
Maintained and updated all insurance information for the firms’ principals including health, automobile, homeowners and fine arts as well as all business and buildings insurance
Accounting Functions:
Handled all accounting for VC Company including: accounts payable / accounts receivable, processed payroll for independent, full-time employees and sales reps
Booked all orders including internet, domestic and international
Weekly and monthly flash reporting including breakout of domestic and international sales, expenses broken out by inventory and warehousing and payroll by contract and full time employees
Ran weekly, monthly, quarterly and annual financial reports
Reconciled warehouse inventory reports using QuickBooks
Sought, negotiated and signed all new international distributors

LII / Entity Beauty, Inc.

Office Manager/Executive Assistant/Accountant

Assisted owner with day to day functions including following up with lawyers on pending court cases, transferring funds in bank accounts and various other duties
Ordered and kept track of supplies, furniture, equipment, software and hardware for new and current businesses
Maintained schedule including booking appointments with potential investors 
Worked with a Dictaphone to follow up and file important documents
Maintained all filing systems including current, new and potential businesses
Answered phones for business and two restaurants including booking reservations
Handled monies deposited into businesses

Bortz Entertainment Group

Assist an Information Technology Recruiter and an Operations Recruiters in day-to-day functions including reviewing resumes, screening phone calls, collecting mail
Perform internet and agency search inquires for Information Technology Recruiter
Create all Offer and Rejection letters for all candidates seen by the Technology, Operations and Campus Recruiters
Create reports based on yearly, monthly and weekly hiring for the Technology, Operations and General Services Divisions
Assist three Campus Recruiters for Technology, Operations and Global Corporate Finance Departments
Assist Manager of Campus Recruiting with Donations given to schools
Create and maintain reports for Campus Recruiting including statistics and tracking records
Schedule on-campus recruitment including presentations, interviews and career days
Arrange, compile and send all pamphlets and documents needed for on campus recruitment
Schedule, arrange and organize final interview process for campus recruiting
Handle all expense reporting for campus travel including Diners Card billing for entire Global Corporate Finance Division
Handle confidential salary administration and correspondence

Ines Manziano