Seattle University

Senior Program Assistant at The Bill & Melinda Gates Foundation

Assist Senior Vice President (SVP)/Director in supporting priorities and activities of Center’s initiatives and Division’s operations and research; operational and administrative liaison between SVP/Director and Division Administrator; represent SVP/Director to various individuals and organizations throughout the world; coordinate functions with internal and external stakeholders; use sound judgment to determine priorities; provide an unparalleled level of confidentiality and discretion; build and maintain strong relationships with key stakeholders.On behalf of the Director - manage complex calendar; arrange, coordinate, and reconcile domestic and international travel plans; coordinate and organize conferences, meetings, agendas, and materials with faculty, staff, and other stakeholders; prepare, edit, and manage correspondence; maintain document tracking system; coordinate SVP/Director’s professional documents. Special projects:•Contribute to and participate in developing dynamic between SVP/Director and Division’s new Administrator in establishing an effective and efficient partnership•Assist faculty and staff in achieving professional goals by capitalizing on opportunities that are inline with Division’s vision, research, and program needs as well as the needs of Director•Create and maintain tracking system of SVP/Director’s roles and responsibilities•Update travel records and tracking sheet to improve accuracy and efficiency of financial records•VIDD liaison for China’s First Lady Visit, Madame Peng, May 2015•Served as interim VIDD Project Manager in support of Division Administrator’s operational goals, VIDD Executive Committee’s (EC) vision and activities, managed VIDD Scientific Seminar Series, and trained permanent replacement

Fred Hutchinson Cancer Research Center

Executive Assistant II

Worked closely with Founders, President, and Chief Financial Officer on company goals and growth, policies and processes, organization and staffing; responsible for highly confidential and intellectual property communication and documentation.Managed day-to-day operations - document control (implemented and maintained business management system), procurement (vendor/subcontractor coordination, qualified and audited suppliers, created and enforced non-disclosure agreements, export compliance), facilities management (maintenance, expansions, lease agreements), supervision of support staff and IT personnel, resource management for Business Development and Program Administration activities, and event planning.Special Projects:•Joint venture coordination with partner aerospace engineering company in Nagoya, Japan – established processes and procedures, quality assurance tools and documentation, space management and setup•ISO9001/AS9100 Business Management System (BMS) - implemented, maintained, and trained personnel to obtain aerospace management system certification, formalized document control process and procedures•MS Dynamics - implemented HR/Accounting/Job Costing software and system modules to upgrade and modernize personnel and financial systems

Kaman Engineering (formerly Global Aerosystems, LLC)

Operations Manager

Worked closely with President and Projects Director on business operations, corporate planning, coordination between corporate office and international offices, high level of confidentiality. Responsible for contract administration and procurement (reviewed and edited client, joint venture, and subcontractor contracts; managed procurement personnel and oversaw activities; updated RFQ/Bid process and qualifying suppliers process), project management and controls (managed individual projects; coordinated activities for other projects; performed project controls such as job cost setup, budgeting, planning, reconciling, and change management; supported field crews; helped manage subcontractors), executive assistance (supported President and Projects Director with calendar management; meeting, agenda and travel arrangements; expense reconciliation; event planning and presentation coordination), training, and document control.Special projects:•Developed and managed document control system - records retention, client review and projects library, improved upon existing processes for offices in U.S., Brazil, South Africa and Germany, trained and managed domestic personnel•Developed and managed procurement system - RFQ/Bid process and qualifying suppliers, subcontract management, onsite field support, trained and managed domestic personnel•Trained international offices on project management process and controls

Martin Engineering Services Group (MESG)

Contract Administrator / Project Manager

Sole Project Manager for $100M solar company; worked closely with leadership to continuously review, develop, plan, and implement the company’s strategic plan for growth and production targets; developed new and updated existing tools and processes to improve upon project build-ability; provided executive assistance to the General Manager / Vice President, progressively taking over increasingly complex project related activities; worked with Owner/President on large scale projects and budget control; high level of confidentiality and discretion regarding organization, staffing, and high profile clientele.Responsible for project lifecycle from sales contract to utility connection - contract review, planning, scheduling, budgeting; managed forecasting and construction meetings; heavy client communication and coordination; subcontractor/vendor management and quality control; local/county/state utility coordination; liaison/advisory role between Sales, Design, and Installation.Special projects:•Updated and maintained complex project tracking system•Developed and managed project file review process prior to installation

Marissa Green