Sacred Heart College

Senior Office Assistant at IDC

IDC | MEA

Office Manager/PA to Group VP & Regional MD

Assisting Group VP & Regional MD - MEA Region
Assisting Admin, Marketing ,HR and Conference team

Senior Office Assistant/PA

Conference and Events Coordinator Tasks:

•	Arranging company’s monthly and annual events, from conception to day of event.
•	Supervising, set-up and coordinate meetings and conferences.
•	Keeping track of attendance in all meetings.
•	E-mail announcements and updates of Executive Board and Board Member Meetings. 
•	Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials.
•	Organize travel arrangements for the management and staff ensuring all arrangements are confirmed and appropriate.
•	Manage the management diary including organizing meetings ensuring that time is managed efficiently and effectively.
•	Performing other assigned task as and when required
As Events Coordinator, I am a detail-oriented person and able to forecast what will be required for each event; essentially a good planner.  In addition, I am also creative and often introduce new ideas to the management for events.

Senior Admin Executive Tasks:

•	Directly Reporting to Project Manager
•	Responsible for calendar management, requiring interaction with both internal and external executive and assistants, as well as to coordinate a variety of meetings
•	Arranging travel schedule and reservations for executive management.
•	Preparing driver’s overall schedule for staff pick-up & drop off to and from Site office, HQ, accommodation, (morning & evening) and shuttle to HQ and site to site (office hour)
•	Monitoring driver’s operations during office hour to ensure the work is carried out smoothly and keep track of records accordingly 
•	Arranging driver’s for senior staff when attending official matter and dispatch of documentation / to run office errand.
•	Performing other assigned task as and when required.

TAK Conssultants SDN BHD ( Dubai Br)

SENIOR ADMIN EXECUTIVE CUM EVENTS COORDINATOR

•	Directly reporting to the General Manager.
•	Attending weekly Operations Meetings.
•	Attending daily Coordination Meetings to discuss important matters for the next day events or functions.
•	Responsible for Sales and Marketing in Rooms Division.
•	Evaluating employees’ performance.
•	Ensuring efficient coordination with other key departments to meet clients’ requirements, such as Housekeeping, F & B, Engineering, Accounts and Sales Department.
•	Assisting the Front Office Staff in their duties and responsibilities.

Asian Institute of Management ( AIM Conference Center Manila)

FRONT OFFICE MANAGER

•	Conceptualizing events such as weddings, baptismal, debut, birthday party, and other corporate events, from theme to motif and venues.
•	Planning of the whole program, with input and feedback from clients.
•	Negotiating the type and costs of services to be provided, within a budget.
•	Organizing the venue and make sure that it is appropriately set up with regards to seating and décor.
•	Responsible for all activities from rehearsal to actual event, including delegating and providing instructions to all participants.
•	Follow up with the client to arrange payment and, after the event, to evaluate the service provided.
•	Direct, coordinate and supervise the activities of personnel, subcontractors and vendors as required to successfully execute the assigned events.
•	Provide information and guidance for the client in order to obtain accurate event specifications
•	Coordinate client service needs with catering and audio-visual concessionaires, security and other requested services
•	Develop and maintain effective relationships with service contractors and other suppliers of event services.

SEL EVENTS - Personal Business ( Part Time Job)

EVENTS PLANNER & WEDDING COORDINATORS

CHATEAU ROYALE SPORTS AND COUNTRY CLUB

Hotel Dominique

Front Office Manager

•	Handled and spearheaded the Banquet Sales Department with three Account Executives in the team 
•	Organized and coordinated corporate functions such as meetings, conferences, teambuilding and conventions; planned/organized/implemented events for all the club members and guests.
•	Conducted sales presentations to all multi-million companies.
•	Planned special functions such as weddings, birthdays, and special parties; 
•	Helped and oversee operations of the dining outlets of the club to ensure excellent service
•	Coordinated and have worked hand in hand with the Food and Beverage service provider in all its operations.

Mariesell Esquilon