Executive Assistant at MWM

Los Angeles, California, United States

Executive Assistant

Supports Co-Principal in day-to-day activities including detailed calendaring of both professional and personal obligations ensuring smooth communications, resolving any scheduling conflicts.Coordinate projects and events exercising the ability to improvise, improve procedures, meet demanding deadlines: plan and coordinate luncheons, dinners for related on-site and off-site meetings and social events.Liaised between all impacted personnel to ensure proper communications and reporting practices.Responsible for detailed travel plans, itineraries, accommodations, transportation, and entertainment

Yale Investments

Executive Personal Assistant

SUMMARY OF QUALIFICATIONS  Highly organized and detail oriented Executive Assistant with over 20 years of experience   providing support to senior executives in a fast paced environment.  Focused, and capable of determining, prioritizing and completing multiple tasks in a given   time.  Self- motivated, with proven ability to cultivate and grow positive relationships at all levels   within and outside of the organization.  Maintains the highest level of confidentiality. Computer skills include: Word, Document Management (DM), Hummingbird, FileMaker Pro, Microsoft     Office Suite, Outlook, Comparite, Workshare, Time Card Management (Time Collection System), PeopleSoft Expenses, FastTrack, Citrix and HRM Travel.

Twentieth Century Fox Film Corporation

Executive Assistant to Executive Vice President, Legal Affairs

Coordinated upper management meetings and conference calls.  Maintained calendars for multiple senior level executives.Maintained EVP’s calendar and calls.Researched and arranged all aspects of travel e.g, compliant travel and accommodations, car service, hotel and meals for busy EVP involved in multiple projects.Drafted correspondence. Created first drafts of long form agreements based on negotiated terms.Maintained confidential contracts within central legal filing system.Created and maintained multiple expense accounts for EVP and direct reports.Proxy for approving direct reports’ expense accounts and time cards.Coordinated and executed relocations for direct reports.Performed notarizations both professional and private within the organization.Participated in all interviews for new hire legal assistants within the department.Responsible for coordinating departmental operations and logistics including but not limited to building maintenance which houses 74 employees.Plan and executed multiple large parties relating to EVP’s direct reports.Act as liaison and maintaind open communications among multiple senior executives.References available upon request

Viola Collins