Drexel University

Temple University

Assistant Director, Operations, Events & Logistics, Drexel University College of Computing & Informatics

Drexel University College of Computing & Informatics

Assistant Director, Operations, Events & Logistics

•	Manage and lead sponsorship for one of Drexel University’s largest hackathons with over 350 participants
•	Manage sponsorship efforts which yielded over $60,000 from 20 + companies
•	Secure 50 mentors and judges from tech companies like Comcast, Microsoft, Capital One, JPMorgan Chase
•	Lead weekly team and ad hoc meetings with Codefest student organizers
•	Arrange all Codefest logistics including reserving meeting space both on and off campus, booking hotel rooms for out of town visitors, and arranging event meals
•	Serve as the primary onsite contact for security, catering, facilities and staffing during event
•	Created the Philly Codefest Workshop series which includes workshops and lectures throughout the year by current and potential Codefest sponsors such as Facebook, Amazon, Comcast and Microsoft

Lead Organizer Philly Codefest 

Event Planning & Coordination 
-	Ensure that all College of Computing & Informatics events are planned, organized, managed and implemented consistently and successfully.
-	Serve as lead project manager on College events (such as Distinguished Talk Series, College Assembly Meetings, Research Meetings, and other special events) and facilitates all event logistics and planning per the discussed event plan with associated key personnel.
-	Conduct event request reviews and planning meetings with key administration to determine what services and spaces are needed and to see if appropriate facilities are available.
-	Consult with event stakeholders to plan details and logistics, such as the number of guests expected, display and meeting spaces desired, and food service schedules.  
-	Manage and coordinate with catering (internal and external), University personnel (facilities, public safety, DUST, etc.) to ensure top level, efficient and cost-effective events.
-	Set and develop timelines, event management task lists, and divisions of duties.
-	Implement, oversee, and documents standard operating procedures for event planning.
-	Oversee all administrative aspects for events, including contracting, budgeting, coordination and final invoicing.
-	Recruit and manage professional staff assistance as required in support of above activities.

Program Manager of Events & Logistics at Drexel University College of Computing & Informatics

College Event Coordinator
•Direct the planning and execution of College events for students, faculty, professional staff and alumni, at events both on and off-campus
•Manage the budget and logistical planning for events including: research meetings, award ceremonies, fundraising events, corporate visits, and distinguished lectures
•Lead coordination of event logistics: identify and locate venues, specialized services and talent, technology support, equipment, supplies, food and beverage and ancillary items for each event. Plan event staffing, budgets and reconcile expenses 

Drexel University Lead Coordinator for Center for Visual and Decision Informatics (CVDI) 
•Serve as the primary administrative contact for the Center between Drexel, University of Louisiana at Lafayette (ULL), the Industry Advisory Board (IAB) and National Science Foundation
•Plan events for Center activities in the Philadelphia area, including IAB meetings, potential industry member visits, and Center related symposiums. This includes handling the logistics, registration, and preparing invitations for current and prospective IAB

Faculty Recruitment
•Review and finalize job postings for open faculty positions and post them with approved industry outlets ensuring academic, research, and service and in congruence with EEO/HR compliance
•Maintain applicant-tracking systems and manage applicant dossiers and electronic files from the point of application through the candidate’s visit to campus
•Coordinate interview schedules, secure hotel and restaurant reservations and arrange any necessary off-site meetings between CCI faculty and prospective candidates

Administrative Support
•Provide administrative support to the Deans, Associate Deans, and  Director of Research Operations & Faculty Support within the College including, but not limited to, scheduling meetings and teleconferences and providing travel assistance, technical support and meeting support

Dave Raiken