Lincoln Christian University

Service-centric administrative professional with a can-do attitude orchestrating the success of senior-level executives

• Scheduling & Logistics: Manage the executive's complex calendar, prioritizing appointments, meetings, and (limited) travel arrangements with efficiency.
• Project Coordination: Support the executive by tracking project timelines, coordinating with stakeholders, and maintaining progress reports.
• Communication: Draft memos, correspondence, and reports, ensuring clarity and professionalism in all written and verbal communication.
• Office Operations: Keep the virtual office running smoothly by handling administrative tasks, ordering supplies, and maintaining efficient stakeholder management systems (e.g. Salesforce).
• Event Planning: Coordinate and execute events from small meetings to large-scale conferences, ensuring meticulous attention to detail in coordination with the Events Director, Director of Strategy and Special Projects, and COO.

Fahr LLC

Executive Assistant and Project Coordinator to the COO

As a co-owner of several Mobility Plus franchises, my role is predominantly that of a silent partner. My contributions are specifically tailored to ad hoc growth initiatives and marketing strategies, where I apply my insights and expertise to support our mission of enhancing mobility for those in need. This unique position allows me to engage selectively, yet significantly, in the strategic direction and expansion of our consumer services franchises.

Mobility Plus

Franchise Owner

• Provided high-level executive support to the Chief Executive Officer, Chief Operations & Financial Officer, Chief Technical Officer, and Chief Medical Officer, enhancing their capacity to lead Avery Therapeutics in developing next-generation therapeutics for cardiac diseases.
• Managed and optimized complex, ever-changing executive calendars to prioritize commitments and deadlines efficiently.
• Utilized customer relationship management (CRM) to facilitate investor communications and relations, playing a crucial role in securing the resources necessary for groundbreaking therapies.
• Oversaw Avery's website, press releases, and social media presence across platforms (LinkedIn, Twitter) to engage stakeholders and the community.
• Designed and refined presentations and documents using Microsoft Office Suite and Adobe Acrobat, ensuring professional and impactful communication.
• Coordinated logistics for meetings and conferences, including document preparation, travel arrangements, itineraries, and venue booking, to foster productive collaboration.
• Led organization of team activities and outings, contributing to Avery’s warm, caring culture and team cohesion.
• Managed vendor relationships, including creating purchase orders and processing invoices,
to ensure timely project execution and budget adherence.
• Engaged in business administration tasks such as reconciling bank accounts in QuickBooks
and preparing expense reports.
• Handled mail and email correspondence, voicemail, and messages promptly, ensuring effective communication channels within and outside the company.
• Conducted business-related errands and took on ad hoc projects, demonstrating a no-job-is-too-small mentality and a proactive approach.

Avery Therapeutics, Inc.

Executive Assistant to the CEO, COO/CFO, and CTO

• Supported the Chief Medical Officer/Head of Drug Development and the drug development leadership team in a high-paced startup environment, fostering collaboration and culture-building.
• Coordinated complex domestic and international travel arrangements for individuals and groups, demonstrating strong organizational skills.
• Managed multiple calendars, ensuring efficient time use and prioritization for the Drug Development team.
• Organized company-wide seminars, enhancing team knowledge and fostering an environment of continuous learning.
• Prepared and executed executive-level meetings, including logistical arrangements such as catering and dinners.
• Monitored critical deadlines and deliverables, maintaining clear communication for team awareness and project completion.
• Liaised with IT to facilitate video conferencing needs, ensuring seamless communication across teams.
• Collated and refined presentations, contributing to high-quality executive communications.
• Managed external correspondence in close collaboration with the Head of Drug Development.
• Orchestrated meetings with Scientific Advisory Boards, Key Opinion Leaders, and Clinical Trial Site Investigators, playing a key role in strategic partnerships.
• Handled expense reconciliation through Concur and managed external reimbursement requests, ensuring financial accuracy and accountability.
• Worked in tandem with the administrative staff to support team members and manage a breadth of administrative tasks, highlighting a team-oriented mindset and contributing to recruiting and HR processes when required.

Calico Life Sciences

Administrative Assistant (Executive Level)

• Supported the Executive Director, Global Head External Development Collaborations and the Executive Director, US Head IMP Quality Operations and their leadership teams.
• Optimized group efficiency and managed complex, cross-cultural communications within Genentech/Roche and with external partners.
• Proactively identified managerial needs, leveraging resources for increased productivity.
• Managed extensive calendaring for global meetings and coordinated logistics for events.
• Oversaw the creation and maintenance of administrative processes, documents, and compliance with policies.
• Collaborated with global admin teams on projects, ensuring continuity and support.
• Handled sensitive information with confidentiality and managed multiple projects with strong decision-making skills.
• Demonstrated expertise in MS Office, g-Mail, and g-Calendar, and proficiency in document management systems.
• Brought strong administrative, organizational, and technical skills with a detail-oriented, independent work ethic.

Genentech

Senior Administrative Associate

• Technical Document Specialist with Naderi Engineering supporting CCP2 Portfolio Projects at Genentech.
• Supported managers and automation engineers at Genentech by providing vital document and administrative assistance as part of the project document management team.
• Executed document change projects, employing analytical skills to plan and oversee the updates needed for automation engineering documents.
• Managed data entry tasks to request document names and numbers from Engineering Document Control (EDC).
• Initiated Document Change Notices (DCNs) for the creation of new documents and revisions to existing ones.
• Uploaded documents to Touchpoint, applying metadata with precision to categorize relevant document attributes.
• Standardized file and folder naming on Touchpoint using established conventions.
• Utilized Microsoft Word and Excel to format documents meticulously, preparing them for engineering changes.
• Coordinated the printing, review, and approval routing of document packages.
• Updated documents post-review and submitted them for final approval, showcasing meticulous data entry and analytical skills.
• Finalized and submitted electronic files to EDC, uploading them to Boreal as part of the documentation lifecycle.
• Compiled and delivered complete DCN packages to EDC for final closure, ensuring the accuracy and completeness of all records.

Naderi Engineering, Inc

Technical Document Specialist

Appointed and commissioned by the California Secretary of State to serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents.

D. Ross Notary

Notary Public

• Provided administrative support for the club manager and team members while providing exceptional customer service to executive clients.
• Answered telephone and screened, forwarded, provided information, or took messages
• Managed calendars and arranged appointments with clients
• Managed an inventory of supplies and retail products
• Took ownership and responded to clients in a timely, professional, and consistent manner

Broadway Athletic and Swim Club

Client Service Specialist

Skills: Team Coordination · Budgets · Staff Scheduling · Teamwork · Leadership · Operations Management · Organization Skills · Training · Hospitality · Team Leadership · Time Management · Inventory Management · Customer Service · Team Building · Problem Solving · Tech-savvy · Recruiting · Leadership Development · Handle Confidential Information · Communication · Management · Decision-Making · Employee Relations · Self Motivated

Starbucks

Store Manager

Provided personal services and handled a large volume of routine and non-routine assignments with minimal supervision to consistently ensure the safety and comfort of airline passengers.
• Demonstrated the use of safety and emergency equipment
• Served, and sometimes sold, beverages, meals, and snacks
• Took care of passengers’ needs, particularly those with special needs
• Reassured passengers during flight, such as when the aircraft hits turbulence

US Airways

Flight Attendant

Skills: Team Coordination · Budgets · Staff Scheduling · Teamwork · Leadership · Operations Management · Organization Skills · Microsoft Office · Training · Hospitality · Team Leadership · Time Management · Inventory Management · Customer Service · Team Building · Problem Solving · Microsoft Excel · Tech-savvy · Recruiting · Leadership Development · Handle Confidential Information · Communication · Management · Decision-Making · Employee Relations · Self Motivated

Dan Ross