California State University-Los Angeles

California State University-Northridge

Université Paris X Nanterre

Senior Administrative Assistant / Executive Assistant to Managing Directors at The Sage Group, LLC (US)

Los Angeles, California, United States

- Management of calendars, coordinate travel arrangements, and prepare expense reports.
-  Coordinate logistics for internal and external meetings.
-  Compliance: maintain employee information in the FINRA web portal, prepare documents for audits, coordinate employee Continuing Education requirements, and perform background checks on new clients. 
-  Create eblasts in Constant Contact.
-  Assist with website redesign: organize website database, collect client information, and write case studies on company transactions. 
-  Miscellaneous office duties: answer phones, maintain vendor records and customer database, procure office supplies, and coordinate events (closing dinners/holiday parties).

The Sage Group, LLC (US)

Senior Administrative Assistant / Executive Assistant to Managing Partners

- Reported to Creative Director and assisted with general operations support for the nonprofit. 
-  Conducted research in grantmaking and fundraising.
-  Designed marketing materials, including brochures, flyers, and social media marketing content.
-  Distributed press releases to media outlets.

Los Angeles Virtuosi Orchestra

Executive Assistant

- Successful exponential growth for the events department, with 300% growth in bookings in 2018; creating $1M in revenue.
-  Built and maintained client relationships by identifying expectations, addressing client’s needs, and providing event solutions.
-  Managing client accounts in ongoing communications to execute a best-in-class experience that conveys brand messaging.
-  Managed events for Fortune 500 companies and booked multiple events, handling budgeting, contract management, logistics, insurance requirements, and serving as on-site leadership, coordination, and troubleshooting.
-  Coordinated multiple events, ensuring project execution via tracking of all deliverables; reviewing documentation, scheduling, status reports, and event agendas; acting as liaison for executive leadership, high-end clients, and venues.
-  Commitment to client’s customer satisfaction with 24x7, VIP customer service, ensuring quality customer engagement.
-  Deliver presentations on creative ideas and event concepts for partner venue locations; assisting clients on ideas for brand activations (e.g. product displays) for effective brand management. 
-  Notable clients: GQ, Hallmark Channel, Christian Dior, Michael Kors, Disney/Nintendo, Google, Beats by Dre, Nike, Nordstrom, Barneys, NARS, Neutrogena, Spotify, Dolce & Gabbana, Hyundai.

Image Locations

Director of Events

- Worked with D.I. facilities and communicated/managed relationships with Studios, Directors, Producers, Editors, Post-Supervisors, & vendors; ensuring shots delivery; across multiple formats, conducting R&D and previous VFX project work. 
-  Tracked/managed over 1,200 VFX shots for Dark Knight Rises, while simultaneously working on multiple films.
-  Managed budgeting (up to $350K), cost control, bid letter preparation, client account reconciliation, scheduling, and tracking for all VFX shots for feature films/studios: Disney, 20th Century Fox, Warner Brothers, and Sony Pictures; ensuring the highest in quality.
-  Lead Producer on Diary of a Wimpy Kid; onset supervision of motion control shots, script breakdown, storyboarding.
-  Provided logistical support to the Production department, including tracking and scheduling projects; monitoring milestones and budget requirements as well as oversight of VFX work for film and special projects. 
-  Generated production reports and maintained client databases; oversaw Production operations: schedules and timesheets. 
-  Notable Clients: Sony Pictures Entertainment, Warner Brothers, 20th Century Fox, Walt Disney Company, Lionsgate, Spyglass, Dark Castle, HBO Documentary Films, Regency Enterprises, Universal, and CBS Films.

Custom Film Effects

Visual Effects Producer

- Supported daily administrative functions, meetings coordination, and facilitating the needs of management.
-  Assisted the marketing and public relations functions, compiling information packets, marketing material, mailers, and organization. 
-  Organized/assisted L.A. Art Shows at Santa Monica’s Barker Hanger; maintained relationships/interaction with galleries and museums.

K.R. Martindale Show Management

Administrative Assistant

- Coordinated daily schedules and performed office functions. 
-  Organized studio and installed art in galleries.
-  Coordinated LAUSD/ CSUN Art Alliance with City and teachers, created press releases for media, and installed art exhibits. 
-  Assisted with the Art of Thought exhibit at Angel’s Gate in San Pedro, CA.

Paulina Kuszta