Evergreen Valley College

Executive Assistant at AIMPERA Capital Partners

San Francisco, California, United States

Moved from Foster City to San Francisco September 2018.  Started with AIM May 2016.

AIMPERA

Executive Assistant to Managing Partners

- Provide administrative support to the CEO and Founder of Meta, a start up.•	Coordinate all aspects of travel schedules for CEO/Founder.  Personally attend and coordinate demonstrations, executives and sales teams attending CES, TED, SXSW and TechWorld. •	Interact constantly with Board Members, management, staff, media/press, investors and potential investors on multiple levels so proceedings continue to be accomplished in an efficient and expedited manner.•	Appropriately handle confidential information, review and prioritize emails, mail, and reports for the CEO/Founder.

Meta Co.

Executive Assistant to Founder and CEO

Citibank

Executive Assistant to North America Upper Middle Market President

- Provided administrative support to the President and CEO.  Successful in maintaining the President and CEO’s on time attendance to all calendar appointments.• Managed the President and CEO’s challenging calendar, including outside board meetings and personal appointments.• Appropriately handled confidential information, review and prioritize emails, mail, and reports, including tracking out of office days, for the President and CEO.• Coordinated personal and professional travel.  Prepare detailed itineraries, trip packets with pertinent information and expense reports.• Attended Board of Directors meetings and prepared minutes.  Prepared correspondence, emails, and presentations.  Maintained Executive and Board of Director’s contact lists.• Interacted constantly with Board Members, management and staff, financial institution contacts and clients on multiple levels so daily transactions were accomplished in an efficient and expedited manner.• Coordinated multiple departments to onboard new employees, including appropriate desk set up for a productive first day of work, ergonomic review of workstations, and inclusion to the phone lists.• Planned the San Francisco office 2010 Holiday party for 120 people.

PENSCO, Inc.

Executive Assistant to the President and CEO

Assisted the CEO with aligning the company for its potential IPO.Coordinated all aspects of event planning for high level management off-sites and quarterly Board of Directors meetings (including transportation, meals, conference space, presentation books, and hotel accommodations).Appropriately handled confidential information, reviewed and prioritized emails, mail, and reports for the CEO.Managed the CEO’s calendar, including outside board meetings and personal appointments.  Coordinated domestic and international, personal and professional travel with commercial and corporate jets.  Prepared detailed itineraries, trip packets with pertinent information and expense reports.Prepared correspondence, emails, and presentations.  Maintained Executive and Board of Directors contact lists.Interacted constantly with Board Members, executive staff, management and customers on multiple levels so transactions and/or transitions occurred smoothly.

Reliant Technologies

Executive Assistant to President and CEO

Provided administrative, gatekeeper and strategic support to the President.Attended, prepared minutes and maintained the company's executive meeting calendar that included:  Executive Staff, Division Presidents', Executive Strategy, Senior Management Business Development Review, Board of Director's, conferences, investor relations, analyst days, and customer swings.Unified the Executive Assistants into an efficient team.  Organized a monthly administrative meeting, collaborated to ensure team goals for off-site meetings, including Board of Directors meetings, were accomplished.Coordinated all aspects of event planning, including staying within budget, for high level management, 200+ people off-sites and Board of Directors meetings.Prepared correspondence, emails, memorandums, and presentations. Assisted other divisions in preparing legal documents (i.e., settlement agreements, license agreements, vendor agreements, etc.) and press releases.  Maintained executive contact lists and President's files.Interacted constantly with Board Members, worldwide executive staff, management, analysts, media/press, investors, financial institution contacts and customers on multiple levels so transactions and/or transitions occurred smoothly.

APPLIED BIOSYSTEMS

Executive Assistant to the President

Provided administrative support to two Senior Partners and their families.Worked closely with the portfolio companies executives and administrative staff to schedule board, management and fund raising meetings.Reviewed, sent payment, and traced charitable and political contributions.Assisted in the scheduling and coordination of the firm's Limited Partner conferences.Assisted the Senior Partners to ensure the firm stayed within legal compliance while managing the RIF of some portfolio companies.Coordinated the firm's staff Fire/Life Safety Committee and annual CPR training for OSHA compliance.

VantagePoint Venture Partners

Executive Assistant

Provided support to corporate, intellectual property, litigation, securities litigation, and tax partners and associates working with both private and public companies.Performed general secretarial duties, drafted correspondence, scheduled and organized calendars, made travel arrangements, expense reports, organized and maintained contact lists and client files, extensive client interaction, reviewed conflicts, billing and collections, Excel spreadsheets with cost analysis, trial preparation and intellectual property protection.Coordinated team efforts to completion for filings and production of documents with Department of Corporation, NASDAQ, Patent and Trademark Office, Supreme, United States District and Superior Courts, and Securities and Exchange Commission, including financings, initial public offerings, mergers and acquisitions.Participated in the mentoring program for support clerks, the Staff Activities Committee, many task force groups, including renovation of the firm wide filing system, computer system and the transition from traditional time off to paid-time-off.

BROBECK, PHLEGER & HARRISON, LLP

Legal Secretary

Provided extensive administrative assistance to the President, Vice President General Counsel and other senior level management in a growing pre-initial public offering, high technology and virtual reality company providing chat rooms.Coordinated agenda items and drafted minutes for weekly executive meetings.Approved outside counsel's invoices; prepared correspondence, Excel spreadsheets, legal documents, preferred stock financing documents, and patent and trademark applications for executive analyst.Established the human resource department serving three offices; procured the medical plan, and directors and officers insurance; established the staff's review process, salary/stock adjustments, holiday/vacation schedules and assisted in the implementation of several reductions in force.After the final RIF, Brobeck Phleger & Harrison requested I return as a Legal Secretary.

Tina Eagle

Tina Eagle