Pace University-New York

Olympia High School

Executive Assistant

Education First Consulting

Communications and Business Development Analyst 

• Responsible for complex calendar management for 4 senior leaders of the firm; interacting with internal and external stakeholders; scheduling meetings and shifting appointments to accommodate priorities; anticipating the needs of executives to ensure a smooth work flow.
• Coordinate logistics for complex travel, including: lodging, flights, reservations, meeting rooms, catering, etc. 
• Support executives in meeting preparation, including: creating agenda items, researching relevant information, creating powerpoint slides and reviewing and editing materials.
• Manage executives expenses in Concur; reconciling charges in a timely manner; following team budgets; purchasing office supplies and technology for new hires.
• Engage frequently with the co-works and participate in culture enriching team activities within the firm.

•	Support various senior leadership, including scheduling meetings and conference calls; managing complex calendars; arranging travel and processing expense reports.
•	Prepare daily briefings and other written assignments in a timely manner, including writing memos and creating detailed PDF’s.
•	Provide support to internal departments, while prioritizing senior leadership needs, including researching; vetting/investigating; document review and writing reports.
•	Participate in meetings with high-level executives, including preparing materials, taking notes, setting up conference rooms and the technology required.
•	Maintain professional communication and a flow of ideas through internal and external partners.  
•	Organize emails and create file systems to ensure a smooth flow of work productivity.

Office of the New York State Attorney General

•	Created and served legal documentation, such as subpoenas, motions, sentencing memoranda’s, briefs, reciprocal discovery, complaints, and correspondence.
•	Participated in litigation with the senior attorneys, including second-chairing and testifying at a murder trial; creating and handling trial binders, exhibits and other material; witness preparation and research.
•	Administered attorney billings through the federal eVoucher system and filed legal documentation on federal and state electronic filing systems.
•	Managed a heavy volume of incoming and outgoing mail, e-mail and phone calls. 
•	Served as first point of contact for all clients, including processing client intake, developing client files, regular correspondence and ensuring timely payments using QuickBooks.

Law Offices of Daniel A. McGuinness, PC

Executive Assistant/Paralegal

• Obtained, scanned, copied, and filed legal documents from various courts around the 5 boroughs. 
• Researched specific information regarding the law for clients. 
• Conducted background checks at court houses
• Assisted clients in retrieving information based on court files

Brianna Parks