Executive Assistant

Stockton, California, United States

Pearson

Senior General Administrator

Pearson is the world's largest education company, with 40,000 employees in more than 70 countries helping people of all ages to make measurable progress in their lives. Pearson provide a range of education products and services to institutions, governments and direct to individual learners, that help people everywhere aim higher and fulfill their true potential.• Responsible for building and maintaining calendars to maximize travel time to balance meeting requests and other competing priorities• Manage and prioritize appointments to meet over 90% domestic travel• Assist my key executive in tasks and staff support necessary for the general and go-to market management of a $2.5 billion business• Responsible for the coordination of a network of multiple teams • Establish rapports with external clients and engage with teams to expedite meeting requests and scheduling• Coordinate, manage, and host recurring direct report conference calls, as well as extended leadership team group calls• Manage expense reconciliation for over $200K annually, including reimbursements• Organize and manage departmental off-site events, including ground transportation, hotel rooming lists, A/V requirements, and catering• Coordinate catering logistics for in-office meetings• Act as communication liaison on behalf of the EVP• Manage the EVP daily with professional and personal administrative tasks• Managed migration from Outlook to Gmail• Moderate travel

Gooseneck Bicycles was a family-owned retail storefront that specialized in TLC for all bicycles. We offered minor and major service and repair, bicycle modifications and builds, new, used, vintage, and refurbished. We offered Pops Fabrication's custom bicycle build ordering and strived to offer complete quality service and knowledge to exceed our customers' expectations. • Day-to-day business operations management and staff projects• Bicycle maintenance service, sales, and advice• Heavy customer service• Marketing/advertising• Social media management• Managed POS system (Square), and cashiering• Managed our vendor booth at various local events

Gooseneck Bicycles LLC

Co Owner

Pops Fabrication is a fabrication house specializing in custom bicycle design and build. Established in 2010, in San Jose's former historic Cannery Park, Pops Fabrication designs and hand-builds a popular bicycle line known as the '8 Series', as well as private, custom bicycle builds. • Day-to-day business operations management, staff projects, and work order management• Bicycle sales, design, and advice• Heavy customer service• Assisted with inventory management/receiving• Managed POS system (Square), and cashiering• Managed our vendor booth at various local events• Social media management• Marketing/advertising

Pops Fabrication

Dynavax Technologies Corporation is a clinical-stage biopharmaceutical company with multiple product candidates in development for the prevention of infectious disease, the treatment of autoimmune and inflammatory diseases, and the treatment of cancer. We develop immunotherapies based on cutting-edge Toll-Like Receptor (TLR) biology and its ability to modulate the immune system.• Heavy calendar management• Coordinated heavy domestic and international calendaring synchronization• Managed heavy domestic and international travel• Managed and compiled heavy domestic and international expense report reconciliation• Organized and assisted AV/IT meeting communications and requests• Assisted with Board of Directors materials, meeting logistics, and administrative tasks• Supported the CEO’s EA with office back-up and coordination of catering set up for Board and executive meetings• Managed Executive conference rooms• Organized department celebratory and departmental meeting offsite events• Assisted other departments with ad-hoc meeting requests• Acted as communication liaison on behalf of the President• Managed the President daily with professional and personal administrative matters

Dynavax Technologies

Executive Assistant to the President & Chief Medical Officer

Nektar Therapeutics is a clinical-stage biopharmaceutical company developing a pipeline of drug candidates that utilize its PEGylation and polymer conjugate technology platforms, which are designed to improve the benefits of drugs for patients. Its product pipeline consists of drug candidates across a number of therapeutic areas, including oncology, pain, anti-infectives, anti-viral and immunology. Nektar's research and development activities involve small molecule drugs, peptides and other potential biologic drug candidates. Its drug candidates are designed to improve the pharmacokinetics, pharmacodynamics, half-life, bioavailability, metabolism or distribution of drugs and improve the overall benefits and use of a drug for the patient.• Coordinated heavy domestic and international calendaring synchronization• Domestic and international travel coordination and management• Managed and compiled heavy domestic and international expense report reconciliation• Prepared and managed India Visa documentation• Coordinated and assisted the VP of HR with her executive team and managerial off-sites• Organized and managed recurring staff meetings• Prepared and edited executive level presentations• Managed employee award recognition database• Organized and managed event planning coordination with various departments, employee appreciation events, including the assistance of preparation for company holiday parties and monthly team-building socials• Coordinated with Facilities various floor interior design layouts during potential partner visits• Acted as communication liaison on behalf of the VP of HR and COO• Managed the COO and VP of HR daily with professional and personal matters• Engaged in confidential discussions concerning company and employee issues• Assisted with COO and VP of HR transition• Active member of the social events team• Monthly travel

Nektar Therapeutics

Sr. Administrative Assistant

Abgenix was a biopharmaceutical company focused on the discovery, development and manufacturing of fully human therapeutic antibodies. The company's antibody development platform included leading technology and state-of-the-art manufacturing capabilities that enabled the rapid generation, selection and production of high affinity, fully human antibody product candidates to a variety of disease targets. Abgenix leveraged its leadership position in human antibody technology to build a diversified product portfolio through its own development efforts and the establishment of collaborations with multiple pharmaceutical and biotechnology companies. Amgen acquired Abgenix in December of 2005.• Managed heavy Executive calendaring and meeting logistics• Managed the facilitation of press release & media alert edits, internal legal reviews, and distribution to key member Executives• Coordinated with Management for Investor conference briefings, company/peer news• Managed event coordination and catering logistics for Investor and Educational bus/event tours, complete with individual executive interviews and facilities tours• Acted as Corporate Communications and Investor Relations Conference Liaison• Managed outside Investor Relations collateral vendors• Acted as back-Up Administrative support to CEO, CFO, and VP of Business Development• Supported the Corporate Communications & Investor Relations Director daily, administratively and personally• Heavy Investor Relations call managing and screening• Active member of the social events team

Abgenix

Administrative Assistant III

Credence Systems Corporation was a manufacturer of test equipment for the global semiconductor industry, with a major focus on solving specific challenges facing the fast-growing consumer-driven semiconductor markets.• Greeted customers, students, and clients• Was responsible for registering semiconductor customers and clients into applicable courses• Maintained and managed customer/client database, classroom, and office supplies

Credence Systems

Administrative Assistant

TMT, Inc. engaged in the design and manufacture of linear and mixed signal, and RF test systems for high volume, production testing of analog integrated circuits. These test systems were marketed through direct sales and a network of distributors throughout the United States. Credence Systems acquired TMT in May of 2000.• Greeted customers, students, and clients• Answered switchboard call system and routed to appropriate employees• Organized and delivered daily mail and faxes• Active member of the social events team

Aisha Santiago