California State University, Chico

Utility player with experience as an Executive Assistant, Sales Enablement, Office Management and Human Resources

San Francisco, California, United States

- C Level Executive Assistant - coordinate pre-planning of trips, manage complex travel arrangements, calendar and meeting support etc.•Work closely with Go to Market Leadership Team and cross-functional stakeholders •Project management for various ongoing programs to support across the company•Three time successful execution of large multi day client facing marketing conference •Coordinating team gatherings at HQ as well across the country remotely. Arranging flights, hotels, meeting space, meals, activities and transportation•Achieved an engaging weekly company all hands by building out a schedule of speakers, timely submission of speaker presentation and support IT by managing all technologies so internal and remote employees have a positive experience•Assist in team building initiatives and overall support for maintenance of organizing culture and employee morale•Asset management for trade show events across the nation ensuring it is delivered on time and returned for the next show •Ownership of sales team swag inventory and budget. Successfully cutting costs and improving the quality of items•Graphic Design projects - Posters, booklets, stickers, slide decks, territory maps etc.•Receive all inbound leads daily generated from the company website, verify and pass to correct sales team member•Onboard sales team new hires

Apartment List

Sales Enablement & Executive Assistant

- Manage multiple executive complex travel arrangements and calendars•Assist with team building initiatives and overall support for maintaining organization culture and employee morale•Integral part of planning yearly kick off events varying from small to large scale•Processing expenses and PO creation with follow up to make sure vendors are paid in a timely manner•Organize monthly volunteer opportunity for team to give back to the community•General administration work (scanning, shipping, faxing etc.)

Sunrun

Executive Assistant

- Calendar scheduling for meetings, interviews and trainings•	Completing expense reports•	Coordinate travel and lodging for candidates•	Event planning: company parties, department offsite and maintain company culture•	Graphic design work with presentations and flyers to employees•	Involvement with scaling a fast growing company from 150 to 1600 plus ppl in two years•	New hire on-boarding (new hire gift, meeting with for Q&A, paperwork processing and being a                  contact to help with day to day matters)•	Facilitating new hire boot camp program six times a year •	Company benefit selection, implementation, open enrollment and assist employees with benefits matters•	Updating company internal Office Site and the separate benefit site for employees •	Maintain security system for employee/contractors •	Manage relationships and service for outside vendors (catering weekly meals, requested lunches, vending service for kitchens, general contractor etc.)•	Coordination of all tenant improvements and relocation•	Maintaining positive relationship with building management•	General office maintenance/work: hanging white boards, pictures, building chairs, simple plumbing issues, painting and moving furniture

Office Manager

- Responsible for scheduling and managing a team of Physical Therapists calendars and    managing all correspondence with their patients· Handle large amounts of phone calls, filing, data entry, and heavy client interface· Schedule all external client meetings as well as make any restaurant reservations    associated with the client meeting· Responsible for ordering all office supplies and any catering needs for internal meetings· Oversee companies main email and respond promptly· Created company marketing collateral and responsible for assembling and    delivering client holiday gift bags· Responsible for invoicing and payables as well as reconciling accounts· Maintain company website and oversee all changes and updates· Created and manage social networking page· Manage incoming and outgoing mail and distribute mail to the appropriate person· Verify patient insurance status with insurance companies· Create daily and monthly management reports to make sure the Physical Therapists    are effectively managing their patients by continually following-up with patients· Troubleshoot all the IT problems and manage external IT support if needed· Handle all HR responsibilities which include preparing and distributing payroll and    managing employee benefits, handle personal information, and make sure all    credentials are up to date· Setting up all new employees with email, voicemail, and managing their entry    paperwork

Stacy Anderson