Heidi MaciaszGreater Denver Area, United States
I am a self motivated professional with 12 years of experience specializing in executive support, travel management and event planning.

As the direct support to C-level executives, I wear many hats. I am a true multi-tasker and team player. I thrive in a fast-paced environment, focusing on high-quality productivity and accuracy while always being sensitive to deadlines and budgets. I have a strong work ethic and want to do a great job at anything I do.

I understand the importance of confidentiality and being available 24/7 in today's demanding business environment therefore I am accessible, resourceful and dependable at all times.
Senior Executive Assistant
Apr 2018 - Current
Executive Assistant to CEO
Isobar U.S.
Oct 2011 - May 2018
Directly support the CEO of Isobar in order to increase productivity.• Coordinate challenging and flunctuating travel arrangements for CEO and family members• Manage CEO’s calendar by coordinating and scheduling conference calls, appointments and all meetings with continuously changing schedules and meeting requirements• Arrange, coordinate and manage special events for the CEO and family• Social event leader for the office: planning dinner parties, lunch meetings, happy hours, holiday & summer events, quarterly office outings, team building events, etc• Handle highly confidential information in a discreet and disciplined manner• Maintain and update CEO’s contact/address book• Communicate and interact with members of Executive team, Board of Directors, Clients and other VP’s to set up meetings and assist when needed• Track CEO’s expenses, audit receipts and compile expense reports
Administrative Assistant to Sales Team
Omni Hotels
Oct 2007 - Oct 2011
- Serve as the main contact for incoming booking and corporate account inquiries • Provide a 7 member Sales and Marketing department with administrative and clerical support at a four-diamond, metropolitan hotel• Generate new sales while retaining and growing existing accounts by soliciting business through sales calls, promotional events, personal visits and sales blitzes• Produce and implement promotions to over 120 key local and national accounts to achieve transient bookings• Serve as travel coordinator for all clients by reserving hotel rooms, arranging transportation for guests, assisting with meeting room and catering needs as well as creating an exceptional stay for all guests • Successfully completed a self-directed development program in Human Resources Management gaining exposure in HR with emphasis on the HR function, recruitment and associate relations
Communications and Meeting & Conventions Coordinator
Ethicon Endo-Surgery Inc.
Jun 2007 - Oct 2007
- Supported the company’s 2nd largest client for Corporate & Sales Meeting Specialist by leading, developing, and implementing all logistical elements of external and internal meetings • Worked on the 2008 Business Plan by creating the Meetings & Conventions Playbook for historical reference for convention shows in San Diego and New Orleans• Developed and managed tracking system of product & literature to show disparity in costs for each convention show• Responsible for putting the tracking system into place leading inventory and management in booth at multiple prominent convention shows• Coordinated minimal branded appreciation events for more than 800 surgeons and guests• Managed housing at hotels for all guests attending meetings while keeping costs down in rate negotiation
Eastern Illinois University
Hospitality Management, Business Administration and Management, General
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