Burnt Mill Secondary School

PA to Senior Leadership Team -The Sun  at News

London, Greater London, United Kingdom

Supporting the following :		Director for Sun Bets, Head of commercial Sport & Sun Racing, Head of Marketing, General Manager for The Sun.•	Extensive diary management •	Inbox management for senior leadership team •	Organising meetings•	Arranging travel•	Processing expenses •	Dealing with highly sensitive & confidential information •	Updating the org chart for the department •	Preparing presentations for team meetings •	Approving PO’s on SAP & raising PO’s•	Taking minutes in the MD’s SLT weekly meeting •	Liaising with other EA’s & PA’s•	Liaising with the CEO/COO’s office  •	Preparing agenda items for the SLG  •	Organising fortnightly team huddle •	Booking travel for VIP talent •	Arranging lunches/dinners •	Liaising with media agencies •	Looking after the NUK corporate box for football events •	Preparing weekly highlights for the COO 5.15 report

News

PA to Senior Leadership Team -The Sun

- Extensive diary management •	Inbox management for MD •	Reply to emails on MD’s behalf•	Organising meetings•	Arranging travel•	Processing expenses for the MD•	Dealing with highly sensitive & confidential information •	Updating the org chart for the department •	Preparing presentations for the MD •	Approving PO’s on SAP & raising PO’s•	Taking minutes in the MD’s SLT and SLG•	Liaising with other EA’s & PA’s•	Liaising with the CEO/COO’s office  •	Preparing reading packs for the MD•	Arranging team off-sites •	Preparing agenda items for the SLG  •	Organising fortnightly team huddle •	Booking travel for VIP talent •	Arranging for remcom memos to be signed off by the MD (Recruitment memos) •	Arranging lunches/dinners •	Liaising with media agencies such as Unruly/Wunderman/Chi andPartners •	Looking after the NUK corporate box for football events •	Preparing weekly highlights for the COO 5.15 report•	Management responsibility for the Team Assistant

Executive Assistant to Managing Director for The Sun and The Sun on Sunday

Interim EA to the Managing Director for The Times & The Sunday Times

- Extensive diary management •	Inbox management for MD•	Dealing with confidential/sensitive information •	Preparation and amending presentation packs using PowerPoint•	Organising meetings, agendas and taking minutes•	Management responsibility for the PA to the department heads within AIE•	Booking regular travel to NYC, including restaurant and entertainment reservations•	Working on US ET time zone when MD is in NYC•	Minute taking in SLT meetings•	Putting together weekend reading/action packs•	Liaising with clients •	Building contacts with ad tech / advertising companies worldwide •	Approving invoices on behalf of the MD on SAP•	Raising POs and Coding invoices for payment on SAP•	Liaising with other executive EAs •	Submitting expenses for the MD •	Preparing highlights for the COO 5.15 report •	Putting together the monthly Vital pack for the CEO/COO•	Arranging for Remcom memos to be signed•	Collecting MD’s guests from reception

EA to MD of Audience, Insight Experience

I joined News UK in July 2016 to support the Marketing Director for The Sun and also supporting the Audience Insight Analytics Director for the cross departments. My role as a PA at News UK involves:-•	Extensive diary management for both directors•	Organising internal/external meetings •	Setting up interviews – Liaising with recruiters (AIA Department is recruiting for several roles) •	Submitting expenses for both directors •	Organising travel •	Putting together PowerPoint presentations for the Sun Team •	Email management for both directors •	Organising meetings with the top execs for News UK •	Raising POs on SAP•	Keeping track of department holiday/absence •	Raising new contractors on SAP •	Working alongside the in-house creative agency Pulse •	Building relationships with external creative agencies•	Taking minutes during team meetings •	Sending out the weekly 5:15 report that showcases each departments’ work for that week

PA to Interim Marketing Director of The Sun & PA to Interim Director of Audience Insight Analytics

Looking after the Head of Asset Developments and the Head of Exploration plus teams is a very interesting and challenging role as it keeps me focused with ever changing demands. 	Spend each morning with the two department heads to go over their diary for the day and   update them on any important meetings or changes	Diary Management including arranging meetings (internal/external)	Organising lunches/dinners 	Reply to any emails on their behalf	Booking international travel for the two department heads and travel for both departments 	Making last minute changes to travel bookings 	Liaising with colleagues in Vienna (Head office) 	Producing letters	Preparing PowerPoint presentations 	Preparing expense forms and completing timesheets        Keeping track of team holiday

PA to Head of Asset Development & Head of Exploration

I was given the opportunity to cover the Legal Secretary position for a year (maternity cover); key aspects to this role included but were not limited to:	Arranging  legal contract documents for signature, then copying and filing in hard and electronic format	Typing letters and documents for the legal team and consultants	Sending legal documents and contracts	Booking travel for the Commercial & Legal Department         Keeping the LFS (Legal Filing System) up to date        Liaising with clientsOn return of the secretary I continued to cover the role every Friday.

Secretarial Support to Commercial & Legal Department (Maternity Cover)

My initial role was front of house receptionist/administrator and although I was front of house my role was very varied and would involve the following:-•	Booking all company travel for all of OMV employees when requested•	Sourcing new corporate hotels in London & Aberdeen and negotiating rates within agreed budgets•	Being flexible to changing demands from across the business and amending key flight requests at short notice•	Taking all calls •	Greeting all visitors 		•	Setting up meeting rooms•	Ordering and setting up lunches			•	Ordering taxis, couriers and business cards•	Managing office supplies and the stationery/credit card budgets each year		•	Outsourcing new catering companies        Signing off invoices for payment         Helping with events         Making lunch/ dinner reservations

Front of House Receptionist & Administrator

Receptionist/Administrator at RI3K – a London based paperless trading service for insurance and reinsurance industry. This role was varied and included the following tasks: •	Responsible for opening up the office•	Taking all incoming calls				•	Ordering lunches for meetings •	Greeting visitors					•	Managing staff attendance records•	Typing letters			•	Managing staff timesheets and inputting them every day•	Setting up meeting rooms 		•	Assisting the departments with administration		•	Arranging travel for senior management		•	Working alongside the office manager        Making restaurant reservations

R13K Ltd

Front of House Receptionist/ Administrator

My first role at LD Law was on reception and general company admin but then I was given the opportunity to work in the litigation department going out to court cases sitting with the client and  taking notes on the case, I would then type up my notes and report back to the solicitor who was dealing with the case.  I then went into the conveyancing department and worked as a conveyancing secretary for which my role included:•	Organising appointments and arranging travel for the solicitors 		•	Updating files and databases•	Handling phone calls daily and call screening				•	Audio Typing daily dictation •	Preparing Completion Statements in respect of the clients property	•	Preparing invoices on completion	•	Preparing SDLT HM Revenue & Customs Certificates online		•	Arranging exchange of contracts between the client & estate agent

Jade Graham

Jade Graham