Temple University

Executive Assistant to C-Level Executives

New York, New York, United States

BlackRock, SK Capital, The Paley Center for Media, Diameter Capital, Owl Rock Capital, American Express, Omnicom Media, Fortress Investment, CBRE, McKinsey & Company■	Provided heavy calendar management across time zones for meetings, conference calls, appointments and reservations■	Arranged complex domestic and international travel and prepared detailed itineraries for multiple executives■	Collected and researched information in order to create PowerPoint presentations designed to attract potential clients■	Successfully organized a town hall for a major client and proactively initiated follow-up meetings from leads generated■	Handled office operations and procedures related to personnel, managing office equipment and record keeping■	Initiated plans for three annual summits coordinating (budgets, sponsorships, scouting venues, catering and guest lists)■	Oversaw planning logistics for an office relocation ensuring that business disruption was kept to a minimum ■	Processed and tracked expenses by using spreadsheets in excel and other expense management systems such as concur■	Scheduled new hire orientations and employee training sessions■	Maintained and updated an in-house corporate database for marketing and sales staff■	Substituted for other assistants when needed handling calendars, travel, car arrangements and client visits■	Ordered office and kitchen supplies using online research to negotiate with vendors for more cost-effective deals■	Acted as a gatekeeper between executives, employees and clients by providing strong and effective communication

Contract Assignments

- Arranged various high level executive board meetings, teleconferences and town halls meetings which included scheduling, booking conference rooms, catering, securing a/v needs, transportation, creating the agenda and PowerPoint presentations■	Managed complex calendars across multiple time zones and frequently changing domestic and international travel plans involving immigration and visa matters as well as created detailed travel itineraries   ■	Prepared and gathered research for client presentations, marketing plans and monthly status reports for sales team ■	Served as main liaison between senior management, staff and the organization by responding and delegating inquiries■	Organized business and personal events such as office holiday parties, annual employee appreciation day, milestone birthday parties for senior managers and family members ■	Completed expense reports utilizing both domestic and international currencies, processed health insurance claims for staff members and spouses and purchased office supplies■	Managed extremely sensitive and highly confidential information with the utmost discretion and professionalism

Ipsos

Executive Assistant to CEO, President, Executive Vice President

- Prioritized a high volume of calendar demands using Outlook to ensure time was being managed efficiently■	Identified and prepared all relevant materials for client meetings, conferences, presentations, webinars and sales events ■	Gathered research and assisted with revising presentations in PowerPoint to pitch to existing and potential clients■	Arranged cost-effective domestic and international travel plans, visas, flights, hotels, car service and dining■	Worked closely with the marketing team to organize an annual sales meeting in France for three thousand employees■	Acted as liaison to senior leadership to facilitate logistics and keep projects on schedule ■	Maintained client reports, created office filing system, ordered supplies and equipment using database and spreadsheets

CAST

Executive Assistant to CEO, CFO, SVP of Sales, Vice President of Marketing

- Delivered sales presentation to key prospects to discuss new products and services offered by FCN using PowerPoint■	Assisted team with preparing presentations for industry conferences, trade shows and local promotional events ■	Drafted, edited and proofread letters, spreadsheets, memos, presentations and legal documents to ensure accuracy■	Composed minutes for weekly staff meeting that was used as a guide for delegating assignments and project deadlines

Sharon Sanders