Hampton University

Dekalb Community College

Event Coordinator at Cox Enterprises

Greater Atlanta Area

Coordinate meetings/events, including reserving venues and catering, managing invitations, promoting upcoming events, and reporting.Collaborate with event managers to creatively formulate new ideas to ensure that each event is meaningful, effective and supports the overall goals of the company.Manage event registrations and take action when needed to ensure attendance goals are met.Create contact lists, event briefings and other documents to support the event planning team.Assist with the development of promotional materials for upcoming events, including Save the Dates, meeting reminders, etc.Manage event timelines and proactively communicate with vendors and stakeholders to ensure that all key deadlines are met.Order event giveaways, signage and other supplies.Request vendor estimates and track invoices to ensure all projects run on budget.Work with vendors to manage the meeting/event set-up, along with monitoring, sharing and archiving live event webcasts.Develop surveys and reporting to determine the effectiveness of each event or project. Responsible for capturing, evaluating and summarizing results.Work with vendors and internal team to schedule video and photo shoots, as needed.Maintain professional communication and strong relationships with all vendors.Coordinate mailing of letters and other correspondence to company employees.Assist with the development and distribution of internal newsletters and emails before and after the event.Assist in preparing videos, materials and other content before and after event programs.

Cox Enterprises

Event Coordinator

Responsible for publishing company newsletters: "In The News" is a subscription based newsletter, with close to 2,000 subscribers, distributed three times a week that provides up-to-date company and industry news. "HQ News" is an internal newsletter distributed bi-weekly to headquarter employees covering topics such as campus events, company news, health & wellness events, employee deals & discounts, as well as employee recognition.Manage content for the Cox Conserves Heroes website for nomination, voting and winner announcement phases of the Cox Conserves Heroes competitions across the U.S. Cox markets.Coordinate the executive lunch series, an informal networking lunch for over 200 executives, AVP and above, across the Cox divisions. Disseminate communications on behalf of senior leadership (i.e., CEO and CFO) to executives. Work with catering to decide menu, provide count for attendees and process monthly invoice. Partner with division HR contacts to update invitation list monthly. Distribute calendar invitations to executives and track RSVPs. Greet executives at the luncheon and distribute name badges.Provide event support for campus activities such as the Cox Employee Giving Campaign, Cox Services Summit, Movember, Atlanta/WSB-TV Cox Conserves Heroes award ceremony and other campus events.Maintain and track the departmental budget. Process accounts payable invoices for payment, review monthly expenses statement to ensure alignment with budget, and work with department SVP and finance team on budget planning.Responsible for updating trackers for company press releases and awards, Cox locations map on company intranet and external website, and executive bios.Serve as the Records Information Management (RIM) coordinator for the department. Responsible for planning, coordinating and reporting quarterly RIM activities to ensure legal compliance.

Communications Assistant

12/2010 - 02/2013 - Executive Assistant to VP, Corporate Development01/2009 - 12/2010 - Executive Assistant to VP, Compensation, HRIS & Benefits02/2007 - 01/2009 - Executive Assistant to VP, HRProvided executive level support by effectively managing day-to-day operations of office.Managed executive's hectic calendar and email account.Prepared and approved expense reports on executive's behalf.Made domestic and international travel arrangements.Organized meetings, programs and events/conferences by arranging facilities and caterers, distributing information or invitations, coordinating speakers and controlling event budget.Prepared agendas, notices, minutes and resolutions for corporate meetings. Assisted with generating spreadsheets, reports and presentations.Effectively communicated and delegated tasks to direct reports and successfully ensured requirements and delivery were completed.Tracked, prioritized, created and maintained records of ongoing work within the department and advised of status to executive.Created an efficient office environment through organization of files, reports and ordering office supplies.Professionally greeted internal/external visitors to the executive's office.Interacted with company's senior level executives and board of directors.Provided assistance with various projects and assignments. Prepared and maintained highly confidential correspondence and executive reports.Maintained and tracked departmental expenses. Reconciled with departmental budget.

Executive Assistant

Provided executive level support by effectively managing day-to-day operations of office.Managed executive's hectic calendar and email account.Prepared and approved expense reports on executive's behalf.Made domestic and international travel arrangements.Organized meetings, programs and events/conferences by arranging facilities and caterers, distributing information or invitations, coordinating speakers and controlling event budget.Prepared agendas, notices, minutes and resolutions for corporate meetings. Assisted with generating spreadsheets, reports and presentations.Effectively communicated and delegated tasks to direct reports and successfully ensured requirements and delivery were completed.Tracked, prioritized, created and maintained records of ongoing work within the department and advised of status to executive.Created an efficient office environment through organization of files, reports and ordering office supplies.Professionally greeted internal/external visitors to the executive's office.Interacted with company's senior level executives and board of directors.Provided assistance with various projects and assignments. Prepared and maintained highly confidential correspondence and executive reports.Liaised with banking and financial institutions regarding corporate financial accounts.Program administrator for company's corporate credit card account. Supervised all new account setups and terminations. Monitored and reconciled account activity, collected receipts and scheduled monthly payments with accounts payable.Key contact for insurance brokers for various corporate insurance coverage and renewals.Interfaced with Human Resources for employee status changes, payroll and benefit issues and new hire set up.Managed employee headcount, organization charts, space planning and assets inventory control.Maintained and tracked departmental expenses. Reconciled with departmental budget.

Life Therapeutics

Executive Assistant to CFO & EVP of HR

Provided executive level support by effectively managing day-to-day operations of office.Managed executive's hectic calendar and email account.Prepared and approved expense reports on executive's behalf.Made domestic and international travel arrangements.Organized meetings, programs and events/conferences by arranging facilities and caterers, distributing information or invitations, coordinating speakers and controlling event budget.Prepared agendas, notices, minutes and resolutions for corporate meetings. Assisted with generating spreadsheets, reports and presentations.Effectively communicated and delegated tasks to direct reports and successfully ensured requirements and delivery were completed.Tracked, prioritized, created and maintained records of ongoing work within the department and advised of status to executive.Created an efficient office environment through organization of files, reports and ordering office supplies.Professionally greeted internal/external visitors to the executive's office.Interacted with company's senior level executives and board of directors.Provided assistance with various projects and assignments. Prepared and maintained highly confidential correspondence and executive reports.Maintained and tracked departmental expenses. Reconciled with departmental budget.

ACS, a Xerox Company

Executive Assistant to COO

Oracle

Executive Assistant to VP, Global IT & Outsourced Services

Provided administrative support to four Product Managers for the western region (spanning 11 states).Served as liaison between field sales representatives and product managers.Coordinated medical advisory board meetings and conferences.Maintained incentive compensation database for field sales representatives.Processed mailings of product marketing materials to over 350 field sales representatives.

Parke Davis/Pfizer

Marketing Assistant

12/1996 - 06/1999 - NEW HIRES ADMINISTRATOR (Staffing & Development Services)Provided administrative support to the SVP and Manager of Staffing & Development Services.Administratively oversaw graduate level college recruiting for the bank's corporate lines of business.Maintained tracking database for all corporate new hires for statistical reports.Managed intern and new hire orientations, executive luncheon series, operation tours, photo sheets and other social events. Interacted with the bank's C-Level executives.Served as key contact for managers and new hires for enrollment in development training.03/1994 - 12/1996 - TRUST SPECIALIST (Capital Management)Serviced bank's high net worth customers by monitoring account activity, researching and clearing overdrafts.Processed wires and cash transfers.Keyed purchase and sale of securities.Prepared bond maturity schedules, statement reconciliations and departmental fee schedules.01/1994 - 03/1994 - ADMINISTRATIVE ASSISTANT (Capital Management)Answered multi-line telephone for department and routed calls accordingly.Typed correspondence and memorandums.Prepared various spreadsheet reports.Processed faxes and made photocopies.

Coran Boyd

Coran Boyd