Informatics Academy, Thames Business School

University of Portsmouth

HR Executive

Responsible for all HR matters for outlet staff (250 headcount).Recruitment of outlet staff, including sourcing and selection, letter preparation, offer signing, creation of personal file and confirmation.Conduct weekly orientation for new outlet staff.Input/ maintenance of employee data in EasyPay Enterprise.Responsible for outlet payroll including manual calculation for overtime, commission, incentive bonus, reimbursements and deductions.Leave administration for outlet staff.Administer yearly appraisal and update performance bonus and salary adjustments into EPE.Arrange outlet staff for internal/external training courses, keeping attendance records and applying for WDA training grants where applicable.Collaborate with ITE for Traineeship programResponsible for grievance handling, counseling and exit interviews for outlet staff.Actively involved in productivity initiatives for HR function.Provide various reports for staff movement and turnover.

Pet Lovers Centre Pte Ltd

Human Resource Executive

Responsible for all HR matters for Sales Consultants and Warehouse staff (200 headcount).Job posting/ maintenance of postings on Jobstreet, Lian He Zao Bao and Straits Times.Recruitment of non-executive staff, including interview (overseas and local), selection, letter preparation, offer signing, creation of personal file and confirmation.Input/ maintenance of employee data in EasyPay Enterprise.Prepare yearly appraisal forms and update salary adjustments into EPE.Manage all MOM related responsibilities, including application/ renewal/ cancellation of all work passes, administration of 6-monthly medical exam, keeping up to date with policy changes and tracking of foreign worker levies.Responsible for contract management of part-time sales staff, including recruitment and renewal.Responsible for all medical and insurance related matters for Sales Consultants and Warehouse staff.Administer medical and dental reimbursements through petty cash.Conduct exit interview for resigned staff.Developed Re-hiring process and policy for employees reaching 62 years old.Prepare monthly headcount and personnel reports.Responsible for all staff engagement activities, from planning to execution, including annual D&D, Triumph Eco Day, Plant-a-Tree, Fruits Day, etc.Responsible for Workplace Health Promotion Program.General admin duties such as ordering pantry beverages, management of cleaning contractors, first-aid box replenishment, etc.

Triumph International (S) Pte Ltd

Responsible for all logistics for events - campus events, career fairs, function talks.Screen candidates from P&G career portal (Taleo) for suitable applicants.Administration of twice weekly reasoning test for small groups and ad-hoc mass test sessions for above 60 candidates.Update Taleo with test/ interview results, as well as the candidate's status in their application process.Interview co-ordination, collection of interview results and interpretation of results.Offer signing, explanation of benefits and other on-boarding forms. Submission of payroll confirmation and e-forms for additional payroll items.Assist in on-boarding foreign hires - arranging for accommodation, preparation of cheques for settling-in and preparing on-boarding folder.Maintenance of employee p-file within the 1st month of joining.Responsible for confirmation process, from tracking confirmation dates to issuing confirmation letters for all new hires.Provide secretarial assistance to the Assistant Director of Practice - including calendar management, travel arrangements and visa applications.Process invoices, maintain list of new hires for orientation and ad-hoc duties as assigned.

Procter & Gamble Asia Pte Ltd

Human Resource Assistant

Responsible for contract management and admin duties of the recruitment team.Job posting/ maintenance of postings on Philips career centre and liaising with Jobstreet on advertising the positions.Interview coordination for both onsite and offsite interviews, including administration of personality and creativity tests.Generate letter of employment, new hires authorization form and creation of p-files.Maintain benefits schedule and necessary forms for offer signing. Prepare for the onboarding of Malaysian and PRC operators, including explaining and signing of letter of employment. Run report from SAP on a monthly basis for contract management; follow up on all actions required if there are renewals, including salary reviews and proposals, generation of new letter of employment and maintenance of p-files.Responsible for keying in data of Industrial Attachment students into SAP.Assist in administrative and logistics arrangements of the Talent Assessment Centre.Actively involved in the LOT initiative by EDB.Process invoices, maintain list of new hires for orientation, updating of Internal Job Bulletin, run surveys with internal survey tools and ad-hoc duties as assigned.

Philips Electronics Singapore Pte Ltd

Senior Assistant Officer, Recruitment

Coordination of COTF Live! Soft Launch for clients from NIE, IDA and Microsoft.Responsible for recruiting temporary staff for the event, contacting suppliers and RSVPs.Provided administrative support for the Director.

Generis CJP Pte Ltd

Events Coordinator

Responsible for mail processing including franking of mail, managing outgoing bulk mail, dispatch allocation and courier services.Support in the purchasing of office supplies.Basic receptionist duties.

Charmaine Wah

Charmaine Wah