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Columbia College Chicago

San Jose, California

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Executive Assistant

Ribbit Capital

- Managed CEO’s calendar and domestic/international travel. •	Responsible for HR operations: onboarded 55 new hires, personnel files, immigration, benefits, SOC 2 audits; and created the New Hire Orientation.•	Assisted CLO/CCO with due diligence for the Goldman Sachs partnership: provided disclosure documents and documents for data room; provided background information on company, investors and managing directors; and updated cap table. •	Prepared Form BD for filing of Broker-Dealer application with FINRA. •	Registered staff for Series 7, 24 and 63 licenses.•	Assisted with charter of South Dakota Trust Company in coordination with outside counsel and Compliance team.•	Planned company-wide events. •	Facilities management, including the opening of the HQ office and satellite offices in New York and Sioux Falls.•	Recruited, hired and managed the new Office Manager. •	Managed Board meeting logistics.•	Trusted with highly confidential information.

BitGo, Inc.

Executive Office Administrator/Executive Assistant to CEO & CLO/CCO

- Manage CEO’s busy work and personal calendars, and heavy travel schedule. Excel at prioritizing meetings and commitments, anticipating needs, and ensuring CEO is on time and taken care of. •	Supported CEO during a Series D fundraise. •	Manage successful company-wide events, team outings, leadership off-sites, sales meetings, and weekly happy hours. •	Manage board meeting logistics and dinners.•	Trusted with highly confidential information. •	Assist with personal errands.•	Coordinate monthly Company Q&A and weekly Brown-bag lunches.•	Schedule interviews for entire team.•	Oversee general office management duties, e.g., daily lunch catering and office supplies.

Apixio

Executive Assistant to CEO

- Provided proactive administrative support to the VP of Engineering/Founder and CTO with very little direction in a fast-paced, start-up environment.•	First EA for these execs - created a process to bring structure to their busy and chaotic calendars. •	Managed domestic and international travel for executives and their leads. •	Planned and managed successful on-site and off-site meetings, team outings, conference calls, dinners, celebrations.•	Processed expense reports, invoices and monthly AMEX coding by deadline.•	Coordinated the monthly Engineering New Hire Orientation and assisted with onboarding. In addition, I facilitated the orientation for international hires.•	Coordinated weekly Tech Talks.•	Organized various workshops, e.g., self-defense and cooking classes. •	Collaborated very well with Facilities, IT, Recruiting, et al, to ensure Engineering’s needs were met.  •	Assisted with personal errands when needed. •	Supported key executives during an IPO.

Rocket Fuel Inc.

- Extensive calendar scheduling of candidate interviews with executives, hiring managers and recruiters. •	Greeted candidates and assisted them during onsite interviews. •	Managed travel arrangements for VIP candidates, ensuring they received high caliber customer service. •	Created standard recruiting templates. •	Verified references for prospective new hires.

Recruiting Coordinator (contract position)

- Educated guests on wine, winemaking, and the history of Napa Valley and the Robert Mondavi    Winery.• Conducted the ninety-minute Signature Tour and thirty-minute Discovery Tour.• Exceeded monthly sales quota of wine clubs by 10 percent.

Robert Mondavi

Visitor Center Associate (seasonal position)

- Provided high-level administrative support in a fast-paced environment for the National Accounts sales team of 50, including 4 Vice Presidents.•	Managed calendars and travel arrangements.•	Coordinated on-site and off-site meetings, trainings, events, conference calls, dinners, and catering.•	Provided A/P support by processing vendor invoices and expense reports in a timely manner. •	Generated budget and sales reports/presentations, and provided analyses on these reports.•	Prepared routine weekly and monthly correspondences to the team and its leaders.•	Managed projects as requested in a timely manner and by deadline.•	Monitored and managed budgets totaling ~$2M.

Crown Imports, LLC

Sales Coordinator/Sr. Administrative Assistant, National Accounts Off Premise

- Five months of International travel including extended visits to England, Denmark, The Netherlands, Belgium, France, Italy, and Spain.

European Hiatus

Traveler

- Provided administrative support to the President.•	Managed calendar and provided support for personal errands.•	Answered multiple phone lines and greeted visitors. •	Administered bookkeeping and ensured clients paid invoices by due date.

Intercounty Judicial Sales

Assistant

- Provided multifaceted administrative support to the Vice President, Director of Media Relations and the staff scientists within the Office of Science Communications & Government Relations Department. •	Managed calendars and booked travel arrangements.•	Coordinated meetings, media training sessions, conference calls, travel arrangements, dinners, and catering.•	Ensured expense reports were submitted to A/P in a timely manner. •	Oversaw, and acted as the liaison between the Food Science Communicators committee and staff.•	Prepared correspondences to the staff and committee members for meetings, action plans and updates.•	Responsible for managing meetings and trainings at IFT’s annual expo.

Institute of Food Technologists

Science Communications Coordinator

Training Coordinator   (May 2006 – March 2007)•	Developed and conducted training programs, and trained food service employees at 70 Chicago Public Schools to adhere to the procedures, policies and regulations of the National School Lunch and Breakfast Program. •	Provided guidance to food service employees on how to improve efficiency in order to meet budgetary goals.•	Executed monthly inventory of food, cleaning supplies and paper goods.•	Trained food service employees on school dining room marketing & merchandising programs.  Marketing Operations Specialist	 (May 2005 – May 2006)•	Developed, implemented and managed 10 breakfast promotions at 81 Chicago Public Schools.•	Increased breakfast participation within the first school year, resulting in ~ 90,000 additional meals served.•	Exceeded quota of schools required to participate in promotions by 37.5 percent.•	Prepared sales reports and provided analyses.•	Designed and developed promotional materials. •	Trained food service staff to implement promotions and merchandising.

Compass Group, the Americas – Chartwells school dining services/Thompson Hospitality

Marketing Operations Specialist/Training Coordinator

- Managed planning, execution, and day-to-day activities pertaining to the vehicle marketing and event program. •	Built relationships and negotiated product placement at events where Vitaminwater could connect with its target consumers. •	Worked closely with the sales team and retail managers to ensure successful promotional events at retail stores.•	Created weekly schedule and submitted status reports, post-event reports and analyses.•	Managed, trained and scheduled a team of three marketing and promotions assistants.

Glaceau - Vitaminwater

Promotions and Events Coordinator

- Provided multifaceted administrative support to the President and the sales team. •	Responsible for book keeping and ensuring advertisers paid invoices by due date.•	Managed and maintained database.•	Received and screened all incoming calls. •	Coordinated the annual networking event for ~150 people. •	Assisted with creating promotional materials.

The Women’s Business Source

Office Manager

- Provided administrative support to the President on a contract basis through 2005.•	Managed professional and personal calendar. •	Responsible for answering the phone and acting as the gatekeeper. •	Prepared and wrote correspondences to vendors and clients.•	Managed bookkeeping and ensured clients paid invoices by due date.

Brooke Sylvester