Stony Brook University

Executive Assistant to the President

New York, New York, United States

- Coordinate executive calendar, book travel and compile itineraries for all aspects of business
trips, create filing systems, expenses, execute other miscellaneous assistant duties,
includes properly handling confidential materials.

- Liaison to the 17 affiliated newspapers across the country.

Hearst

Executive Assistant to the President of Hearst Newspapers

- Executed various administrative duties including manage executive calendar, create filing
system for organization, oversaw independent project, proofread copy for marketing materials.

- Booked travel and compile itineraries for all aspects of business trips.

- Handled correspondence with high-level clientele through letters, email and telephone.

- Helped compile the bi-annual budget deck, including spreadsheets and PowerPoint charts.

Executive Assistant to the Publisher of Town&Country Magazine

- Managed Publisher’s day-to-day flow, organized executive daily calendar, coordinated heavy
travel schedule and details for industry conferences, corresponded with high-level clientele
through letters, email and telephone, managed expenses, worked at client events, managed the
sales assistants, handled various special projects and administrative duties.

Executive Assistant to the Publisher of CosmoGIRL! Magazine

- Assisted three Ad Sales Executives with client-related events, constructed spreadsheets for
presentations, interacted with clients and multiple corporate departments, maintained account
books and schedules, and performed various research and administrative duties.

Condé Nast Publications

Ad Sales Assistant

- Fulfilled administrative tasks within various departments including the executive level, ad sales
and editorial departments for different magazines: Executive Assistant to Corporate Executives,
Assistant to Associate Publishers, Advertising Directors and Editors-in-Chief.

Executive Rover

- Supported magazine’s editorial staff: responsibilities included coordinating national conferences
and events, compiling and editing two sections of the magazine, general proofreading,
processing payments for freelance contributors and vendors, formatting contracts for writers,
conducting research, handling periodic special projects and readers’ queries.

Shari Goldsmith