Executive Assistant at Northwestern Mutual

New York, New York, United States

Accountable to the Chief Data Scientist, managed the infrastructure and cadence that enabled the department to deliver on the established organizational goals and priorities by driving efficiency, focused alignment, and collaboration across the team

Northwestern Mutual

Executive Assistant

Provide administrative support to 4 Creative EVP’s and their teams (30ppl)Maintain complex calendars, Coordinate and schedule logistics for all client meetingsResponsible for travel, lodging and transportation reservations; prepare and monitors all expense reports and handles any expense issues (Concur)

FCB Health

Administrative Assistant

Executive Assistant to the Director provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Health Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work, as responsibilities may include resolution of internal management, policy and operational problems.

City of Newark

Executive Assistant to Health Director

Provided comprehensive and timely administrative support to CEO and other agency executivesManaged CEO's schedule, travel plans, internal and external meetingsManaged confidential information/situations with high degree of sensitivity and discretion Processed expenses/time-sheets and any orders requested by CEO and other agency executivesCoordinated meetings, Prepared presentation materialsProvided information in response to requests for information on companyPerformed other related duties as assigned, including but not limited to filing, organizing, etc.

InterFACE Talent Network

Executive Assistant to CEO

Manage email, meetings and conference call appointments via Outlook Schedule meetings, events and all business travel (hotels, flights, car services when needed) Coordinate and assist staff to assure timely completion of projectsServe as the firm’s liaison to clients, vendors, and business partners Coordinate with freelancers and other vendors and suppliers Order and manage office supplies Maintain Office files and Office Organization

Cline Davis & Mann

Executive Assistant/Business Coordinator

Primary responsibility included providing all administrative support to a group of 4 executives (2 SVP's Finance and Administration/Strategic Services & 2 VP's of Relationship Management)Screened incoming calls, greeted visitors, acted as a liaison with other departments and outside vendors, responded to regularly occurring requests for information, scheduled meetings and maintained complex schedules for four executivesMade travel arrangements, tracked and completed expense reports; reconciled AMEX account monthlyCompiled and entered employee time, production, and payroll data from time sheets and other recordsMaintained accurate records of vendor invoices and entered into accounting system accurately and timelyOrganized, maintained and updated files, facilitated, ordered and delivered suppliesParticipated in team, department special projects, and other ad hoc duties as needed

CBS Corporation

Provided temporary administrative support for high level executives such as answering telephones, greeting/assisting visitors, and resolving day-to-day administrative/operational problems and acted as a liaison with other departments and senior level staff

Citigroup Property Investors

Executive Assistant to CFO

Supported busy Real Estate executive at her NJ/NYC locationsActed as "gatekeeper" for telephone, mail and email; sorted and prioritized business and household mailExtensive calendar/meeting management and domestic/international travel arrangementsMaintained extensive files and database, both business and personalAssisted in management of several properties and daily operation of the office Handled and maintained business and household petty cash, prepared T&E/cash flow reports for accountantResponsible for reconciling all credit card/bank accounts monthly using Quicken softwareCoordinated events and fundraisers for corporate and social functions, organized dinner parties and special events Coordinated the tasks/schedules of household staff, Heavily involved in hiring for several household staff membersWorked closely with various sales associates and vendors on behalf of employerSupervised all household issues including but not limited to electrician, painter, art hanging, HVAC repair, etc.  Transported children/employer to and from various appointments and  other duties as assigned

Corey Brake